Virtual Office FAQ

 

Accounting (18)

During the term of the contract, the accountant has the obligation to provide the accounting service in accordance with the applicable legislation, which also implies the obligation to keep the accounting records. After the expiry of the contract, the contracting authority shall have the right to require the accounting officer to keep the documents or to return them, thereby transferring the obligation to retain the documents to the contracting authority.

Specifically for the service we offer, the raw data is stored in web based accounting software from which all parties can check and download it.

Category: Accounting
Client and accountant together.
The client is responsible for ensuring that the raw data provided is true and the accountant is responsible for ensuring that the raw data has been used lawfully according to law.
Category: Accounting

It needs to be raised

Estonian Commercial Code states that if a private limited company has less than half of its share capital or less than the amount of share capital specified in § 136 of this Code or the other minimum amount of share capital provided by law, the shareholders shall decide:

1) reduction or increase of share capital, provided that the number of net assets would thereby form at least half of the share capital and at least the amount of share capital specified in § 136 of this Code or other minimum amount of share capital provided by law, or taking other measures as a result of which the amount of the net assets of the private limited company would be at least half of the share capital and at least the amount of share capital specified in § 136 of this Code or other minimum amount of share capital provided by law;

2) the dissolution, merger, division, or transformation of a private limited company, or

3) submission of a bankruptcy petition.

We can help with the terminal liquidation process.

The information you need to provide in the annual report depends on the size of the company. For example, small businesses are required to provide an activity report, balance sheet, income statement, and specifically required notes.

A micro-enterprise is a private limited company with total assets of up to 175 thousand euros, liabilities not exceeding equity, and annual sales revenue of up to 50 thousand euros. The micro-enterprise has one shareholder who is also a member of the management board. The micro-enterprise does not have to submit an activity report in the annual report and the number of annexes is also minimal.

A small company is a company with total assets of up to 4 million euros, annual sales of up to 8 million euros, and an average number of employees of up to 50 people, one of which may be exceeded.

We accept the source documents in Estonian and English language.

There are certain restrictions for source documents, take a look at information about requirements.

Category: Accounting

The following information needs to be written on purchase and sales invoices:

  • Title (e.g. “Invoice” or similar)
  • Invoice number
  • Date of issue
  • Description of goods or services purchased
  • Numerical data (amount, price of a unit, total sum)
  • Names of the seller and buyer
  • Addresses of the seller and buyer
  • Seller’s company registration number
  • Seller’s VAT number (in case the seller has it)

 

There are certain restrictions for source documents, take a look at information about requirements.

Category: Accounting

In most cases, the financial year is the same as the calendar year in which case the deadline is the last day of June.

In special cases, a different period may be set for the financial year.

Submitting an annual report is mandatory for all the companies registered in Estonia, within 6 months from the end of the company’s financial year.

In XML format.

If your current bank service provider doesn’t let you save your bank statements if XML format you can easily convert it to XML format, an example of using , etc.

Category: Accounting

If the volumes are larger, the price will change. We reserve the right to change our service prices if your monthly volume of transactions changes more than 25%.

Category: Accounting

In case the company has employees who are not Estonian tax residents and who live and work outside Estonia, salary payments to these foreign employees are not taxed in Estonia and we do not submit any tax declarations about these employees.

In such case, these foreign employees must declare their income from your Estonian company in the country in which they live and are tax residents.

It is very strongly preferred that only business related expenses are on your receipts that you send to us.

Receipt needs to include:

  • Date of issue
  • Receipt number
  • Description of goods or services purchased
  • Numerical data (amount, price of unit, total sum)
  • Name of the seller
  • Address of the seller
  • Seller’s company registration number
  • Seller’s VAT number (in case the seller has it)

Receipts can be forwarded to us, using the Envoice app. You simply take a photo of the receipt and send it to us via the app.

Please use Multipage function, if your receipt has multiple pages (card payment slip and receipt itself).

 

Category: Accounting

By logging in to the e-Business Register, the first page will show the companies that are related to you. There you can also give your digital signature for accountant confirmation for the company.

The step by step manual is added to your order confirmation.

1.

Go to Estonian Tax and Customs Board and log in there:

2.

On the left side, there will be “Settings”, follow these steps:

Access Permissions -> Access permissions of representatives> New Access permission.

Add new user’s personal code-> search-> next.

The following page opens, where you can add an expiration date if necessary.


  • If you want to add access rights as a package eg Accountant Package, Customs Package, Excise Package, Send data through system-to-system interface, etc., you need just to scroll to the bottom of the page and click on search. Five packages appear. Please mark the desired package (s) and click on add.
  • If you want to add separate access permissions, you must select the separate access permissions tab. The most exploitable access permissions are in the “over areas ” area
  • If you want to add user management permissions, select the separate permissions tab, enter “right” in the name box to simplify the search and press the search button. There appear several access permissions. The permission you need to add in such a case is: “The right of the representative of the legal person to administer the user rights of applications”.

Comprehensive and bulky manual: https://www.emta.ee/eng/information-and-news-e-mta/instructions-using-e-services/access-permissions-and-authorisations-e-mta

 

Category: Accounting

After ordering the accounting and the contract has been made, you will be sent a personal e-mail address. All source documents must be sent there.

They are checked and uploaded to the accounting software if appropriate.

You will receive a notice via e-mail to sign in to our e-accounting environment, where you will have access to all the information about your business.

Category: Accounting

When conducting business in Estonia, you should comply with the local accounting and legal standards. A company needs to keep its books so that the creditors and business partners may rest assured about the financial position of the company and taxes can be calculated correctly.

There are three main accounting policies to abide by:

  • the Accounting Act of the Republic of Estonia
  • Estonia’s Good Accounting Practices
  • the guidelines issued by the Accounting Board of the Republic of Estonia

 

Category: Accounting

Yes.

The price will be based on the number of transactions.

Please contact us for a special price.

Category: Accounting

Address service (11)

Besides, it’s mandatory to have an address for establishing a company in Estonia it also gives you a physical business address and office number for your business cards, website, and email and registering a new company. It increases your professionalism and credibility as a business and makes you more approachable to potential clients.

Also please keep in mind that it’s actually a real physical address not so called imaginary virtual address. We just call it like this

In Tallinn city center, Juhkentali 8, Tallinn 10132.

Once the letter has been received, it will be scanned or resubmitted as agreed.

If it has not already been done, it means that the message has not been received by us.
Please check the sending route from the sender.

It is included with your subscription order confirmation to be automatically downloadable.

Please check your email.

If it is not found, please let us know and we will resend it manually.

It’s real.

In the steady concrete building.

Estonian Business Registry (and payment solution providers, banks, etc) don’t accept “not real” or “virtual addresses”.

When establishing a company in the Estonian Business Register e-environment, the address must be added by the establisher or establishers. The address will appear on the company foundation decision, the articles of association as well as on the registry card.

The software ensures that only real addresses can be added.

Instructions, on how to add an address to your new company or change an existing companies address, will be included in your order confirmation. There is a section with downloadable materials.

If there is an obstacle in finding it, please let us know, we will resend manually.

Depends on what kind of service you have ordered from us.

In Package ONE mail and small parcel, forwarding is additionally priced.

In Package TWO and Package THREE there is a certain amount of post included in the price, check it out.

If there is a need for constant delivery we recommend our Drop Shipping Service.

 

Establishing a company in the Estonian Business Register e-environment there is no need to present address proofs.

At the same time, the official may ask for proof of affiliation with the address. You can then show the document, the address proof certificate.

It must be remembered that before finalizing the company formation application, the data submitter confirms its accuracy.

Submission of false information, which is also, for example, submission of an address to which there is no right, is a criminal offense under the laws of the Republic of Estonia.

Yes, a state fee must be paid. A the moment it is 18 EUR.

The state fee must be paid to the Ministry of Finance.

Bank account and reference number information are submitted in the Estonian Business Register e-environment in the final phase of submitting the application.

Without payment of the state fee, the application will not be processed.

If there will be some obstacles, we can help with payment, free of charge.

We can help with official registration in the Estonian population registry if there is legal background for obtaining.

Yes, you can.

Actually, you need it before establishing a company in Estonia. Real address in Estonia and a contact person who resides in Estonia are mandatory for establishing a company if a board member or members are residing outside of Estonia.

Annual report (9)

The information you need to provide in the annual report depends on the size of the company. For example, small businesses are required to provide an activity report, balance sheet, income statement, and specifically required notes.

A micro-enterprise is a private limited company with total assets of up to 175 thousand euros, liabilities not exceeding equity, and annual sales revenue of up to 50 thousand euros. The micro-enterprise has one shareholder who is also a member of the management board. The micro-enterprise does not have to submit an activity report in the annual report and the number of annexes is also minimal.

A small company is a company with total assets of up to 4 million euros, annual sales of up to 8 million euros, and an average number of employees of up to 50 people, one of which may be exceeded.

Organizational accounting is fixing up your accounting for the previous year so that an annual report can be submitted.
Apparently, accounting is not done, because if it has been done, the annual report could be submitted automatically.
Category: Annual report

In most cases, the financial year is the same as the calendar year in which case the deadline is the last day of June.

In special cases, a different period may be set for the financial year.

Submitting an annual report is mandatory for all the companies registered in Estonia, within 6 months from the end of the company’s financial year.

It has to be prepared in Estonian and in the currency officially applicable in Estonia (EUR).

Category: Annual report

The court maintaining the register has the right to repeatedly and without warning to punish the undertaking and all persons required to submit the data for failure to submit the report on time.

The fine is determined to the extent provided for in the Code of Civil Procedure. If the report has not been submitted within 18 months after the end of the financial year, the court which maintains the register shall delete the register of a legal person or decide on its dissolution or liquidation.

Category: Annual report

By logging in to the e-Business Register, the first page will show the companies that are related to you. There you can also give your digital signature for accountant confirmation for the company.

The step by step manual is added to your order confirmation.

After ordering the accounting and the contract has been made, you will be sent a personal e-mail address. All source documents must be sent there.

They are checked and uploaded to the accounting software if appropriate.

If you have an Estonian company then submitting an annual report is required for all companies registered in Estonia even if there is no activity during the financial year.

 

Category: Annual report

Apostille (7)

This package of documents will allow you, for example, to apply for opening an account with a foreign bank for your Estonian company or carry out transactions on behalf of the Estonian company in other countries.

Category: Apostille

An Apostle is a certificate that certifies the competence of the person who signs the document and makes a national public document of one country available to a foreign country that is a party to the relevant international convention (the list of the convicted states can be consulted on the convention website http://www.hcch.net/index_en.php? act = conventions.authorities & cid = 41).

Only notaries draw up public documents for the Republic of Estonia. A notary cannot certify with an apostille a document that he has certified or authenticated.

Category: Apostille

Of course, we also help with other documents: accounting documents, bills, contracts, etc. In this case, the price will be negotiated separately.

Category: Apostille

No.

An unofficial document is not certified by a Notary. In Estonia, the list of shareholders is maintained by board members and has no official meaning. The information provided in the registry card is of official significance for the shareholders.

But we can translate it with the sworn translator.

Category: Apostille

A sample will be included with your order, which you can fill out with your details and then send it back to us.

Category: Apostille

From countries with which Estonia has a legal aid agreement, that is, there is no need for an apostille in the following countries: Latvia, Lithuania, Poland, Russia, Ukraine.

Category: Apostille

No. Shipping costs will be additional and will vary depending on the mode of transport that will be chosen.

Category: Apostille

Background check (2)

No, this is not a background check related to obtaining an Estonian e-residency.

e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents ActState Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here.

    The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:

  • if you choose an office in Estonia as the pick-up location there is no additional fee
  • if you choose a foreign representation of Estonia as the pick-up location you will have to pay an additional fee of 20 euros upon applying
  • if you choose Seoul, South Korea; Tokyo, Japan or San Francisco, USA as the pick-up location an additional service fee applies which is to be paid directly to the service provider upon collecting your document (more detailed information about the applicable fee of each location is displayed upon selecting a specific pick-up location)

Please be informed that the Police and Border Guard Board performs background checks on all applicants.

https://apply.gov.ee/

Company formation (30)

So that the officials know that your address is real.

When you start a business, you must enter at least an email address in your contact information. This must be confirmed.

After we receive the order and get payment, the contact person is ready to sign in as the contact person for your company in the Estonian Commercial Registry.

Usually, it will be done within 24 hours.

Tag: Company

The Estonian Business Law provides two bases for this. Either pay it during the establishment process or pay it later. So a company can be set up without an immediate share capital down payment.

The shareholder shall pay for the share in full within one year, but at the latest share capital must be paid when dividends will be paid. No share capital paid, no dividends.

Automatically standard, but you can make some differences yourself, but that makes usually no sense.

A) An annual report must be submitted

To the registration department of a country court no later than within 6 months after the end of the financial year. The report can be submitted through the Company Registration Portal. If you do not submit the report in due time, the court maintaining the register may fine both the company and its management board members without advance warning.

The company’s financial year is always the calendar year, starting on the 1st of January and ending on the 31st of December.

B) The company’s business name, registry code and location

Must be stated in the company’s business documents and on its website. The annual report must also state those data and additionally the company’s e-mail address and website address as well as other telecommunications data.

C) Activities

Are presented in the annual report. Enclose up to 10 largest activities by sales revenue as annexes to the report. Activity cannot be freely described but instead must be indicated as the relevant wording in the Estonian Classification of Economic Activities, level 4. Insignificant activities are not required to be stated. The management report provides a more detailed description of the reporting year’s activities and the changes planned for the coming year. Please keep in mind that stating an activity in the Commercial Register does not automatically grant you the right to engage in it if a special law prescribes any additional requirements (for example the Trading Act requires that a place of sale be registered with the local government, the Building Act requires that a building contractor be registered, the Public Transport Act requires a public transport or taxi license, etc.).

D) Changing registry data (company address, management board members, etc.)

A petition for entry of change is filed with the county court maintaining the register. A petition for entry can be filed through Company Registration Portal or a notary. A state fee must be paid when filing a petition for entry (indicating the company’s registry code and the relevant reference code).

Notice of changes to data outside entries must be sent through Company Registration Portal or by post. Data outside entries can be changed without a state fee. A state fee is also not required for submitting a resolution of shareholders or the supervisory board to extend the duration of powers of a management board member entered into the register.

Documents (both on paper and digital) must be submitted as originals (incl. with original signatures) or as notarised copies. A notary may also prepare a digital copy of a document. Documents must be in Estonian or accompanied by a translation made by a sworn translator or certified by a notary. If failing to submit the required data, the company, as well as all its management board members can be fined repeatedly.

E) A person’s address

Is looked up from the Population Register by the county court maintaining the register. But if a company’s management board member, liquidator or the chair of the supervisory board does not have a place of residence registered in the Estonian Population Register, the data of that place of residence must be submitted and any changes in those data must be notified of immediately. Those data are also considered data outside entries so no state fee is required for them.

Every Estonian company must have an Estonian address.

F) The list of shareholders

Is kept by the private limited company’s management board.

If other shareholders have a pre-emptive purchase right, a shareholder selling its share must present the sales contract to the management board so that the management board can inform other shareholders. The notary certifying a sale or pledge of a share will also communicate the transaction to the county court maintaining the register. The management board may assign the list of shareholders to be maintained by the Estonian Central Register of Securities for a fee. In that case transactions with shares are conducted through a securities account opened in a bank. If a company had multiple shareholders and only a sole shareholder remains then the management board must send a notice to that effect to the county court maintaining the register.

Only private persons who have an Estonian personal ID code can register an Estonian company online. If you as a legal entity would like to register an Estonian company, please get in touch with us. We will help you with the registration process.

The company can be registered by one founder. If you have more than one founder, please get in touch with us. We will help you with the registration process.

To register an Estonian company, both the founder and the board member(s) must have an Estonian personal ID code. If the founder and the board member are different persons, both must digitally sign the company registration application. You will be able to download the application after filling out the registration form. Once you have signed the downloaded document, you must upload it to the portal for submission.

The management board of an Estonian company can be located outside of Estonia. In this case it is regulated by the law to provide the address of the board and appoint an authorized contact person.

G) Equity capital level

You must make sure that the company’s net assets (equity capital) do not decrease below one half of its share capital, and never below the lower limit of share capital set forth in the law. Otherwise the management board must summon the shareholders to decide an involvement of new funds, a merger, a reconstruction or dissolution of the company, etc. In the case of long-term insolvency, the management board must immediately present the court with a bankruptcy petition. Failure to react can bring about proprietary and criminal liability for the management board.

The share capital of the company must be at least 2500 euro. The maximum share capital permitted is 25 000 euro. You can register the company without having to deposit the share capital. You can do this later at the bank.

H) The Tax and Customs Board

And other national and local authorities utilise the Commercial Register’s data through a computer network and they are forbidden from requesting you to submit an excerpt of the Commercial Register (§ 541 (1¹) of the Commercial Code). You do not have to register separately as a person paying income tax, social tax and land tax. Still, you have to register as a person paying value added tax (VAT) if your company’s annual turnover exceeds the lower limit set forth in the law. You can register as a person paying value added tax through the website of the Tax and Customs Board.

Tag: Company

The name must be limited to the Estonian alphabet and symbols may not be used. Most importantly, the name must be unique and clearly distinguishable from other company names and trademarks previously registered in Estonia. In the case of trademarks, both national and international trademarks valid in Estonia count. In making the decision, the overlap of the proposed activity with the registered trademark classes may be compared.

Ready made, company in a paper, that has fulfilled all requirements for legal registration and may be bought by anyone to bypass the lengthy registration or incorporation process. Shelf companies are formed and sold usually by accounting or law firms. Also called a blank check company.

Of course, we can provide them, just contact us.

Tag: Company

Allowed are:

  • Estonian, Latvian, Lithuanian and Belgium ID-Card/Estonian e-resident card/Estonian and Lithuanian Mobile-ID
  • 0% corporate income tax. Profits retained and reinvested in the company have a tax rate of 0%
  • A company in one day. Establishing a company is done online and only takes one business day
  • 100% online management. Digitally sign documents, declare taxes, conduct banking and submit annual reports
  • Everything is in English. All services and official registers are in English. No need to know the Estonian language
  • Professional support that will help you set up your company efficiently and smoothly
Tag: Company

Visiting a Public Notary in Estonia or by using a power of attorney.

Registration through a notary or with a power of attorney comes at different prices:

  • Company formation via Public Notary – 349 EUR
  • Company formation by a Power of Attorney – 549 EUR
  • The establishment with a notary includes notary fees and state fees. The incorporation with the POA also includes its translation costs, notary fees, and state fees.

    Additional costs can be added if there is more than one establisher.

Can also be used in business, but there are differences compared to a regular company.

Requires at least 2 board members. Money can only be used towards the goal set in its charter. By definition, they can’t make a profit, that means you can’t take out the profit as dividends, a non-profit can only pay a salary to its employees.

But the advantages are the following, no equity. Then there is also no equity to claim against if the members of the board have not shown a significant degree of negligence in the management of the non-profit organization.

>>Take a closer look >>

Estonia has a very transparent tax system and it is easy to understand for the foreigners, because of the flat tax rates. Here are some of the main tax benefits of an Estonian company.

  1. The most important aspect about Estonian company’s taxes is that you only pay corporate income tax when you distribute dividends. If you don’t distribute dividends, then you don’t have to pay corporate income tax. So, you can use all the money that goes to your business bank account for reinvesting and growing the business and you won’t be taxed for that. In that sense, Estonia is the ideal place for growing your business compared to many other European countries where you have to pay taxes as soon as you earn income.
  2. In some cases, you can take out tax-free dividends, for example if you have a permanent establishment or when you receive dividends from a subsidiary. We will discuss permanent establishment separately in the upcoming sections.
  3. And lastly, a unique regulation about the Estonian tax system is that you, as a private person, don’t have to pay personal income tax additionally to the corporate income tax when the company pays you dividends. However, this applies only when you, as a private person, are a tax resident of Estonia. This is unique, because in most of the countries a private persons must pay personal income tax when they receive dividends. Nevertheless, this doesn’t mean that you, as a private person, don’t have to pay the personal income tax in your homeland.

It is very important to understand that there are different taxes for the company, and you as a private person. Therefore, you have to keep your personal and company’s money separate, as these are two independent persons: a natural person and a legal person.

This also means that it is not considered as double taxation when the company distributes dividends and pays corporate income tax, and when a private person receives dividends and pays personal income tax on that. We will discuss how double taxation works in the following section.

Liability is a type of liability arising from a tax relationship that extends to a third party’s legal representative, chief executive officer or asset manager (the addressee of the liability decision) to pay the company’s tax debt. It is an obligation on the part of the corporation, ie the said one presupposes the validity of the tax debt of the company (Supreme Administrative Court decision no. 3-3-1-75-09).

Liability proceedings are a sub-category of debt recovery and are not tax assessments. The liability procedure involves an analysis of the circumstances underlying the third party’s liability, which may result in the issuance of a liability decision to the obligated new subject or the termination of the liability procedure due to lack of grounds.

It is clear from §§ 96 (1), 40 (1) and 8 (1) of the Taxation Act that the liability of a member of the management board in the recovery of his tax debt is as follows:

  • the member of the Management Board has willfully or through gross negligence violated his or her duties
  • breach of the obligation to ensure the timely and full fulfillment of the financial and non-financial obligations under the Taxation Act and tax laws
  • the default has resulted in a tax debt

No, there is no need for that.

Except establishing a company with an Estonian e-residency card.

Companies can be established in Estonia remotely with ID cards (allowed are              Estonian, Latvian and Finnish ID-card or Estonian and Lithuanian Mobile-ID or Estonian e-resident card).

Other possibilities are:

Visiting a Public Notary in Estonia or by using a power of attorney.

Registration through a notary or with a power of attorney comes at different prices:

  • Company formation via Public Notary – 349 EUR
  • Company formation by a Power of Attorney – 549 EUR
  • The establishment with a notary includes notary fees and state fees. The incorporation with the POA also includes its translation costs, notary fees, and state fees.

    Additional costs can be added if there is more than one establisher.

Tag: Company

Yes, it’s included.

No. We collect your data and provide it to the banks if agreed so. For opening bank account in Estonian banks, it can’t be done remotely.

They have final decision rights. After your Estonian Company is registered, you’ll have a chance to apply for opening a bank account in Estonia they are not obliged to do so. The main argument is the lack of sufficient economic ties with Estonia.

But we can hope expected readiness in some selected banks.

 

 

In Estonia, your company name must be written in the Latin alphabet and preferably without any special characters or symbols. You also need to choose a name that’s unique in Estonia’s company registry and ensure that the name is not protected by trademark.

As an Estonian company is an EU company, you’ll also want to check if there are other trademarks that are similar across the continent. The EU is the world’s largest single market and home to more than 500 million consumers, as well as plenty of entrepreneurs, so it’s unlikely that your company name is completely unique.

If you have ordered to our company formation package, please contact us and we will check if the name is appropriate. Free of charge.

Tag: Company

If an association is established in the e-environment of the Estonian Business Register, no documents will be received on paper immediately. Each founder can download and print copies of the commercial register free of charge.

If there is a need to use these papers abroad, they must be legalized through the apostille. In Estonia, all organizations check the data through the e-environment in the commercial register.

Establishing a company in the e-register the contact person needs to be added by the establisher/s.

After adding it, the contact person confirms it in the same environment. If the company is founded by a notary, the contact person gives a digitally signed confirmation as a separate document or gives it directly at the place to the notary.

If from us have been ordered a company formation service, we will add all data where it will be needed.

Tag: Company

When establishing a company in the Estonian Business Register e-environment, the address must be added by the establisher or establishers. The address will appear on the company foundation decision, the articles of association as well as on the registry card.

The software ensures that only real addresses can be added.

Instructions, on how to add an address to your new company or change an existing companies address, will be included in your order confirmation. There is a section with downloadable materials.

If there is an obstacle in finding it, please let us know, we will resend manually.

24 hours. Once all the necessary information (name of the company, field of activity, founder’s personal details, etc.) is available for us.

After ordering and paying, your application will go to the Estonian Commercial Registry. There, within 24 hours (working days), the assistant judge will review the information in your application and make a decision in the founding regulation or in the deficiency order. You will also receive a notice by email. Therefore, you should always use a valid email address when entering your information.

The most common reason for obtaining a deficiency resolution is to choose the name of a registered company or a private company that is too similar to a trademark. In that case, an application for amendment of the statement of entry must be filed.

A time limit will be set for the rectification of the deficiencies.

By logging in to the e-Business Register, the first page will show the companies that are related to you. There you can also give your digital signature for confirmation of the will for company establishment.

Having an address in Estonia and a contact person is mandatory for establishing a company in Estonia. So with ordering a company formation, you should order also an address and contact person. Or even better, go on with Package THREE. Where probably everything is included to start with business activity in Estonia from scratch.

Before you start, it is also good to think about what your business will be.

The EMTAK code (Classification of Economic Activities in Estonia) is the basis for the use of the economic indicators of your private company in national and European Union statistics.

We recommend that you select the business that you are likely to have the most sales in the first year of operation of the private limited company. It is not prohibited to operate in more than one activity unless it is subject to authorization or notification. The EMTAK code you select when you start a private company cannot be changed later. However, once the annual report has been submitted, the company will become the public EMTAK code with the highest sales turnover.

No. But they need an Estonian address.

Nevertheless, all sole proprietors (FIE) must file an application to be entered into the commercial register before they start operating. Individuals from creative professions working on a freelance basis are subject to the same requirement.

There is no need to register separately with the Estonian Tax and Customs Board, as the information about registration will be forwarded automatically.

If an e-resident registers as a sole proprietor in Estonia, it is accompanied by a commitment to pay advance payments of social tax 4 times a year. The size of advance payment actually does not depend on the size of income, it is set each year with the state budget.

Tag: Company

Unless the residence of at least one-half of the board members of the company is in Estonia, in another Member State of the European Economic Area or in the Swiss Confederation, the foreign company must have a local contact person.

A contact person will be registered in the Estonian Commercial Registry. A contact person must confirm his will to be a contact person.

Either directly in the e-business register or with a digitally signed consent sent to a Public Notary.

No. However, you must make a contribution to the share capital at the latest before the dividend is distributed.

Single or multiple founders are possible.

All founders must log in to the Estonian Commercial Register with an e-residency ID card and provide their signature.

Yes, you can.

Actually, you need it before establishing a company in Estonia. Real address in Estonia and a contact person who resides in Estonia are mandatory for establishing a company if a board member or members are residing outside of Estonia.

No and yes.

Without anyone coming to Estonia, you cannot buy a share or stake.
Must come by yourself or someone whos is authorized by you.

The reason for this is that all relevant transactions must be notarized by Public Notary in Estonia.

NB!

Although there is one way. Using a stock account. For further details please contact us.

Tag: Company

Company liquitation (14)

Our price is for a company with no debts and no or little business activity.

Yes, this must be done in the so-called official notices, after the liquidation decision has been submitted to the Estonian Business Registry.

Adding it there or instructing to do it is included in the price of our service.

It needs to be raised

Estonian Commercial Code states that if a private limited company has less than half of its share capital or less than the amount of share capital specified in § 136 of this Code or the other minimum amount of share capital provided by law, the shareholders shall decide:

1) reduction or increase of share capital, provided that the number of net assets would thereby form at least half of the share capital and at least the amount of share capital specified in § 136 of this Code or other minimum amount of share capital provided by law, or taking other measures as a result of which the amount of the net assets of the private limited company would be at least half of the share capital and at least the amount of share capital specified in § 136 of this Code or other minimum amount of share capital provided by law;

2) the dissolution, merger, division, or transformation of a private limited company, or

3) submission of a bankruptcy petition.

We can help with the terminal liquidation process.

Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia.

You can read more about this on the e-Residency blog here.

You can choose a notary by logging in with your digital ID at notar.ee.

Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service.

If you cannot come to visit an Estonian notary, you cannot visit an e-notary, then the only way to conduct the whole process by power of attorney.

The sample power of attorney will be sent to you automatically with the order confirmation. You can add the necessary information there, legalize it and send it back to us.

The liquidators shall immediately publish a notice of the liquidation proceedings of the private limited company in the official publication Ametlikud Teadaanded.

The notice of liquidation must state that the creditors if they exist, must submit their claims within four months of the publication of the notice.

Yes, there is no difference between foreign and local owners liquidating companies in Estonia.

The story is that we are offering a faster way to get rid of your business, but that speed will start to run from the moment you reach the first person to be considered a notary. From there, our 24-hour time will run.

Usually, the company liquidation procedure in Estonia can take between 6 and 8 months to complete.

But with us, when we go to Public Notary, it’s 24 hours.

Fastest in 6 months.

After the completion of the liquidation, but not earlier than six months after the entry of the dissolution of the private limited company in the commercial register and publication of the liquidation notice and three months after notification of the final balance sheet and asset distribution plan to the shareholders and provided.

A private limited company can be dissolved by a resolution of the shareholders, a court decision, bankruptcy or other conditions specially specified for that purpose in the articles of association.

Yes, it’s possible.

A private limited company or public limited company may, as a company being acquired, merge with the assets of a natural person (acquiring natural person) who is the sole shareholder of the company.

The merger is permitted also in case the shares are in the joint ownership of the spouses. The merger of a private limited company or public limited company with the assets of the company’s shareholder who is a natural person is permitted also in case in addition to this shareholder the shares of a private limited company or public limited company being acquired are held exclusively by the company itself.

The assets of a company being acquired, including its obligations, shall transfer to the acquiring company upon merger.

The merger will take place without liquidation proceedings. So it’s faster than conventional liquidation.

The merger process between a natural person and her/his company takes far less than the conventional liquidation – about 2-4 months.

No, they are two different procedures. A company must first declare bankrupt and then be liquidated.

Contact person (7)

It is included with your subscription confirmation to be automatically downloaded.

Please check your email.

After we receive the order and get payment, the contact person is ready to sign in as the contact person for your company in the Estonian Commercial Registry.

Usually, it will be done within 24 hours.

Tag: Company

They are different options out there, we offer a juridical option.

 

Establishing a company in the e-register the contact person needs to be added by the establisher/s.

After adding it, the contact person confirms it in the same environment. If the company is founded by a notary, the contact person gives a digitally signed confirmation as a separate document or gives it directly at the place to the notary.

If from us have been ordered a company formation service, we will add all data where it will be needed.

Tag: Company

No. But they need an Estonian address.

Nevertheless, all sole proprietors (FIE) must file an application to be entered into the commercial register before they start operating. Individuals from creative professions working on a freelance basis are subject to the same requirement.

There is no need to register separately with the Estonian Tax and Customs Board, as the information about registration will be forwarded automatically.

If an e-resident registers as a sole proprietor in Estonia, it is accompanied by a commitment to pay advance payments of social tax 4 times a year. The size of advance payment actually does not depend on the size of income, it is set each year with the state budget.

Tag: Company

Unless the residence of at least one-half of the board members of the company is in Estonia, in another Member State of the European Economic Area or in the Swiss Confederation, the foreign company must have a local contact person.

A contact person will be registered in the Estonian Commercial Registry. A contact person must confirm his will to be a contact person.

Either directly in the e-business register or with a digitally signed consent sent to a Public Notary.

Yes, you can.

Actually, you need it before establishing a company in Estonia. Real address in Estonia and a contact person who resides in Estonia are mandatory for establishing a company if a board member or members are residing outside of Estonia.

Document Samples (4)

In English and also in Estonian.

They are in Docx format.

They will be sent to you automatically with the order confirmation.

Yes and no. The papers are usable for this, but there are so many nuances in the direct establishment process that they alone are not enough. In addition, a state fee must be paid.

EORI number (5)

As of 1 July 2009, the EORI number must be assigned to persons whose activities are related to customs activities, ie activities related to the Customs Code and its implementing provisions.

Category: EORI number
Tags: EORI, Estonia, EU

You can check the validity or invalidity of the EORI number on the “Confirmation of EORI Number” web site. If a person has consented to the disclosure of his / her information, the name and address of that company or person can also be searched.

Category: EORI number

EORI stands for the Economic Operators Registration and Identification System and is needed when your company exports (or imports) goods from (to) non-EU countries to (from) the EU. EORI code should be applied in the country where your company is established.

For example, if you have an Estonian company, but import the goods directly to Germany, then you still have to apply for the EORI number in Estonia.

Category: EORI number

Allowed are:

  • Estonian, Latvian, Lithuanian and Belgium ID-Card/Estonian e-resident card/Estonian and Lithuanian Mobile-ID

For this, you have to give us the right of representation in the Estonian Tax and Customs Board.

That is, either by authorizing us directly with the ID card through the Estonian Tax and Customs Board e-environment or giving us the Power of Attorney.

Take a look tutorial video:

https://www.youtube.com/watch?v=uKJ3zgS5oTc

.. and don’t forget to subscribe to our Youtube channel.

 

Estonian SIM card (6)

We do this in Estonia before posting it to you.

Physical real SIM card. Many service providers (Google, Linkedin, etc.) do not accept virtual numbers in several control systems.

Insert the SIM card into your phone, turn it on, and enter PIN code 0000. Usage time is calculated from the time the prepaid card is activated by making a call.

The starter kit has a starting balance of 1 EUR. The prepaid card is active for 180 days from the day of activation or topping it up with at least 3 EUR. After 180 you will be able to answer calls, read messages, call emergency number 112, and top up the card for 30 days.

Formation of a nonprofit association (8)

Yes, if it’s related to the purpose of a nonprofit association.

The nonprofit association can be established in Estonia remotely with ID cards (allowed are Estonian, Latvian and Finnish ID-card or Estonian and Lithuanian Mobile-ID or Estonian e-resident card).

Registration through a notary or with a power of attorney comes at different prices.

  • Nonprofit association formation via Public Notary – 190 EUR
  • Nonprofit association formation by a Power of Attorney – 390 EUR

Yes. There must be two founders for a non-profit organization.

If an association is established in the e-environment of the Estonian Business Register, no documents will be received on paper immediately. Each founder can download and print copies of the commercial register free of charge.

If there is a need to use these papers abroad, they must be legalized through the apostille. In Estonia, all organizations check the data through the e-environment in the commercial register.

The foundation cannot be established electronically on the Estonian Business Registry.

Establishing papers must be verified with Public Notary or we must have Power of Attorney.

General (36)

Estonia is NO. 1 most entrepreneurial country in Europe (World Economic Forum) with the world’s most digitally advanced society

  • The taxation system of Estonia is favourable because the refinanced and retained profit is not subject to the corporate income tax. All taxation can be done remotely. So do company establishment, accounting etc.
  • Secure online access to company data (legal facts, accounting, banking, taxes, etc.), allowing you to operate the company from anywhere in the world without the need for a regular physical presence in Estonia.
  • Member of the European Union
  • Member of the European Monetary Union (currency: Euro)
  • English is widely spoken
  • Transparent and attractive tax system
  • Rapid company registration and business set up
  • Easy business management via innovative e-solutions
  • Pro-business environment
Category: General
Tag: Estonia

It looks like you’ve ordered a service from us. This can be a one-time single order or an ongoing subscription-based order. Please review your details.

The purpose of sending reminders is to help you better meet your obligations.

As a rule, it also comes with a direct link where you can conveniently make your payment.

Category: General

The definition of the beneficial owner is defined in § 9 of the Money Act, according to which a beneficial owner is a natural person who ultimately owns or controls a legal person through the direct or indirect holding of a sufficient number of shares, voting rights, or ownership, including participation in bearer shares or otherwise.

The real beneficiary can be through direct or indirect control. Direct control is when a natural person has a shareholding of more than 25% in a company. Indirect control is when a company that is controlled by a natural person or several companies that are controlled by the same natural person owns more than 25% of the company.

In principle, a situation is also possible where no natural person has a shareholding of more than 25% in the company. For example, it could be a private limited company with 4 shareholders with equal shares, all of whom have a 25% shareholding and the corresponding voting rights. Thus, within the meaning of the Money Act, none of them exercises control over the private limited company and such a legal person has no real beneficiary.

The Manual for adding beneficial owners:

 

Category: General

Estonia invites anyone in the world to apply for e-Residency, as long as:

  • You have a reasonable interest in using e-services in Estonia
  • You are not an Estonian citizen or a foreigner residing in Estonia on a residence permit or with the right of residence (you already have a government-issued digital ID)

E-Residency is particularly well-suited for many freelancers, consultants, digital nomads, solo entrepreneurs and other digital entrepreneurs interested in establishing a digital services company they can manage from anywhere.

Category: General

It is included with your order confirmation to be automatically downloaded.

Please check your email.

Once the letter has been received, it will be scanned or resubmitted as agreed.

If it has not already been done, it means that the message has not been received by us.
Please check the sending route from the sender.

The contract, if related to the service, will be sent automatically with the order confirmation. You will then need to download and sign it, preferably digitally, and send it back to us.

Category: General

As stated in our Terms of Service, this must be done before the new period begins.

Once this deadline has passed, it can be done before the end of the next period.

Category: General

Mobile-ID allows people to use a mobile phone as a form of a secure digital ID. Like the ID-card, it can be used to access secure e-services and digitally sign documents but has the added advantage of not requiring a card reader.

The system is based on a special mobile SIM card, which the customer must request from the mobile phone operator. Private keys are stored on the mobile SIM card along with a small application delivering the authentication and signature functions.

 

Category: General

E-Residency enables digital entrepreneurs to start and manage an EU-based company online:

  • Estonia is the first country to offer e-Residency, a government-issued digital identity, and status that provides access to Estonia’s transparent digital business environment
  • E-Residency allows digital entrepreneurs to manage the business from anywhere, entirely online

Note, an e-Residency digital ID card provides access to e-services, but it is not a valid form of physical identification and cannot be used as a travel document. e-Residency does not confer citizenship, tax residency, physical residency or right of entry to Estonia or the European Union.

There are no annual or maintenance fees for the e-Residency digital ID card.

The e-Residency digital ID card is valid for (5) years. The state fee for renewal or replacement is the same.

Business-Guide-for-e-Residents
Category: General

ID-card and Digi-ID are the easiest, most convenient and most secure methods of using internet banking and other e-services in Estonia.

Digital identity card or Digi-ID is an ID-card like a smart card, that you can use for authentication of the holder and giving digital signatures in an electronic environment. Also encryption functionality is supported.

You can apply for Digi-ID if you are:

  • a citizen of the Republic of Estonia who has a valid ID-card, or if you apply for Digi-ID along with the ID-card
  • an alien with a valid residence card/ID-card, or if you apply for Digi-ID along with the e-residency card

You need the following to use the ID-card and Digi-ID electronic services:

  • ID-card software – download the software at the address installer.id.ee
  • PINs – issued with an ID-card. In the event that you have lost the codes, you will be able to receive new codes from a service office of the Police and Border Guard Board or from Estonian foreign representations.
  • valid certificates – More details on whether your certificates are valid or need updating, as well as how to update the certificates, can be found here.
  • a computer with an internet connection
  • a card reader – ask for one from a computer store or your local bank branch

 

Category: General

It depends on the package selected. There is a legal address for a company or private person. But also contact person service, document samples, help with establishing a company in Estonia, companies from self, bookkeeping services etc. For details, see the specific service.

Category: General

First of all, we hope this does not happen.

However, if this happens, you have forced us to give the notice to the Estonian Commercial Register and initiate the debt collection process

Category: General
  • 0% corporate income tax. Profits retained and reinvested in the company have a tax rate of 0%
  • A company in one day. Establishing a company is done online and only takes one business day
  • 100% online management. Digitally sign documents, declare taxes, conduct banking and submit annual reports
  • Everything is in English. All services and official registers are in English. No need to know the Estonian language
  • Professional support that will help you set up your company efficiently and smoothly
Tag: Company

Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia.

You can read more about this on the e-Residency blog here.

You can choose a notary by logging in with your digital ID at notar.ee.

Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service.

A Public Notary in Estonia is an intermediary between a physical or juridical person and the Estonian Business Registry.

You have the right to demand that a notary who has certified or confirmed the application for representation represent him or her in the administration of the court registry department, including forwarding documents (see also § 30 (2) – (21) and § 33 (1) of the Notaries Act).

If you want the notary to certify the substance of the application, the certification fee also includes legal consultation, preparation of a draft application, and information on how much you have to pay the state fee.

In addition, at the request of participants, a notary has the right and obligation to prepare and submit to the population register a notice of change of residence data and an application for an activity license, license, and registration specified in Annex 1 to the Notarial Regulations (see § 37 of the Notarial Regulations).

Category: General

Since we offer services, not commodities, it is generally not possible. Exceptionally, for example, if a service has not yet been provided, cancellation of the order is possible.

Estonian law allows for the physical person the cancellation of the order within 14 days after the order is submitted if there is a reasonable basis and in the case of sales of goods. This requirement does not apply to the service already provided.

Note that your application must be made before the service duration has ended and you should not have unpaid bills. It is not possible to terminate the Contract prematurely.

Disputes are resolved by way of negotiations. Upon not reaching an agreement the dispute is resolved in the jurisdiction of the service provider. The litigation is based on the Estonian Law of Obligations Act (VÕS) in general and on transactions made through a computer network more narrowly ( § 62 1 ).

 

Category: General

You can find answers to all the most frequently asked questions about the electronic use of ID-card and mobile-ID on the id.ee webpage: feel free to use our search function! However, if your problem remains unsolved, please contact the ID Help Centre through the form here. The more precisely you describe your problem and the emergence of the situation, the more personalized assistance we can provide. All answers with easy steps and instructions that could help to resolve your problem will be sent to you in writing!

If our FAQ and overall manuals what you have been studying don’t give the solution for your problem, please contact directly the official government team.

 

 

Category: General

We have several payment solutions available.

Here they are:

Category: General

There are three main payment possibilities:

NB!

We do not have a payment link associated with a shopping cart. We use it from time to time for additional payments

Category: General
What are they and why do I need them?

Certificate means the electronic evidence that ties a person (e.g. with their ID-card, Mobile-ID, digi-ID) to the right to perform legally binding acts (making bank transfers, signing contracts, etc.). In other words, the certificates are necessary to give us the reassurance that an activity or transaction was performed or a signature was given, etc. by the right person.

The person whose ID-card is in the reader is identified immediately when you try to initiate an activity requiring identification. For example, you log in to your bank account or launch the ID-software on your computer. However, having an ID-card is not enough to gain access: every activity that may have legal consequences for you is tied to certificates for security purposes.

Category: General

Payment for the service is made when it is received by us, not when it is made.

Your status changes immediately upon receipt.

Check to see if the money has ever gone out of your way.

Category: General

Your e-Residency digital ID card is an electronic personal identification used to securely identify yourself over the internet. Just like showing identification when completing a credit card transaction at a store, you show your digital ID for verification over the internet so companies are certain you are you.

ID card is the national technical support in Estonia. If starting to use the card online seems difficult or daunting, they are there to assist you through the process.

On their website, you can find how-to videos, support articles, step-by-step solution finders, and the contacts of the support team.

For an example of the videos, check out how to create a digitally signed document on your computer!

Category: General

Customer can log into the client area and pay to renew the subscription.

All payment gateway extensions can be used to process manual renewal payments. Customer can choose a different payment method for each renewal payment.

 

 

Category: General

1. The act to be performed by remote authentication and the corresponding time must be agreed with the notary in advance, either via the self-service of the website of notar.ee or directly.

2. To perform an act by remote authentication, the client is required to have and use a computer with a webcam and a microphone, an ID card with a card reader or Mobile-ID for digital signing.

3. Remote authentication only functions in the Google Chrome web browser, and the internet connection speed must enable video calls.

4. To perform an act, it is required to log into the self-service of the website of notar.ee.

For more detailed information about how the notarial acts can be performed by remote authentication, please visit the website of the Estonian Chamber of Notaries.

Category: General

If the intended activity of the company is not related to Estonia, you will not be able to open a bank account in Estonia.

This requires, for example, cooperation partners in Estonia – the partnership must also be verifiable (contracts, sales invoices, letters of confirmation), etc.

Also, to open an account with an Estonian bank, a board member of the company shall be present in the opening process.

So if you can come to Estonia and you have a strong relation to Estonia, we recommend:

 


But wait a moment, why you need a bank account in Estonia? You can open a bank account in your selected country, in your home country or use our partners.

Just establish a company in Estonia, get your papers legislated and the open bank account where you want and can do it.

At the moment we are introducing a

Category: General

There are two solutions:

  1. You make an internet contract for this address yourself, pay the first month’s bill, and then terminate the contract. That’s how you will get the necessary invoice.

Cost approx. 50 EUR.

The premise is Package ONE

2. Another option is that we bill you part of the utility costs yourself, pay for it, and send the bill.

Cost 25 EUR.

The premise is Package TWO

Category: General

There are many solutions for this in the world, we prefer the following:

Digitally and securely sign legally binding agreements with parties in the European Union.

and Worldwide

   

 

 

Category: General
  • Review the eligibility requirements.
  • Fill in the application form online. Print the form and sign it after completion. The state fee is 80€ for a Type C (short stay) visa and 100€ Type D (long stay) visa.
  • Make an appointment at your nearest Estonian Embassy or Consulate to submit your application. Make sure you bring copies of any required supporting documents.
  • Applications are typically reviewed not sooner than 15 days

Application form for a visa can be pre-filled online. If the visa application is submitted to other Member State representing Estonia in issuing short-stay visas, kindly fill in the Schengen visa application form of the respective Member State.

Category: General

Below is a list of the most commonly used Estonian government e-services.

State Portal Log in to see and manage your personal information
Service Providers Some service providers have integrated e-Residency digital ID log in on their websites
Company Registration Portal Register your company online
e-Business Register Manage your business information
e-Financials Web-based public accounting software
e-Tax/e-Customs Submit relevant documentation to the Estonian Tax and Customs Board
e-apostille Use e-apostille when you need your company formation documents apostilled

 

Category: General

An e-resident is a non-resident according to Estonian tax legislation. Only income derived in Estonia is taxed in Estonia.

If there is no activity or income derived from Estonia, taxes should be paid in the country where the service is provided or activity is done or income is derived from, the pure e-residency alone does not influence the foreign or Estonian taxation.

An Estonian company established by an e-resident is an Estonian tax resident. The Estonian e-residency does not automatically exempt from taxation elsewhere.

Tax residency is the place where you actually have to pay the taxes. For example, if you are an Estonian citizen, but have lived more than 183 days per year in Finland, then you become a tax resident in Finland and have to pay the taxes there.

In general, a company’s tax residency is in the country where the company is established. So, if the company is established in Estonia, then by law the tax residency is in Estonia. There are exceptions to this rule that will change the tax residency of your company, which we will discuss later in this article.

When talking about tax residency or even e-Residency, it is important to emphasize that neither is an actual residency. So, if you receive your e-Residency card, then this doesn’t make you a resident nor a tax resident of Estonia – it is a common false perception. E-Residency is not related to visa or a resident permit and doesn’t enable you to travel to Estonia. E-Residency card is a digital identity that allows you to run a business in Estonia from the distance and fully online.

NB!

  • e-Residency will not change your personal tax residency
  • A company registered in Estonia is automatically a tax resident in Estonia
  • Your personal residency may trigger tax residency for your company in your place of residence as well

To explain tax residency and citizenship, we first need to consider that there are two separate parties involved: a private and a legal person. This means that your company is a legal person, and you alone are the private person.

Citizenship only applies to a private person and is determined by your passport. The tax residency on the other hand is not the same as citizenship and is determined by tax laws. The tax residency status can be in the same country as your citizenship, but it also might be different or change in time.

To provide contact person services there is a need for a licence, we have that. Virtual Office in Estonia has a licence (licence no FIU000051) to be an authorized contact person in Estonia. The licence is provided by Estonian Ministry of Economic Affairs.

Category: General
Tag: Estonia

We can help with official registration in the Estonian population registry if there is legal background for obtaining.

e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents ActState Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here.

    The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:

  • if you choose an office in Estonia as the pick-up location there is no additional fee
  • if you choose a foreign representation of Estonia as the pick-up location you will have to pay an additional fee of 20 euros upon applying
  • if you choose Seoul, South Korea; Tokyo, Japan or San Francisco, USA as the pick-up location an additional service fee applies which is to be paid directly to the service provider upon collecting your document (more detailed information about the applicable fee of each location is displayed upon selecting a specific pick-up location)

Please be informed that the Police and Border Guard Board performs background checks on all applicants.

https://apply.gov.ee/

LEI code (2)

You grant us permission to obtain an LEI code for you. It can be done remotely if you have an e-residency card or you can give us Power of Attorney for that.

Category: LEI code

Package ONE (19)

Besides, it’s mandatory to have an address for establishing a company in Estonia it also gives you a physical business address and office number for your business cards, website, and email and registering a new company. It increases your professionalism and credibility as a business and makes you more approachable to potential clients.

Also please keep in mind that it’s actually a real physical address not so called imaginary virtual address. We just call it like this

No.

But contact us and we’ll find a solution.

Category: Package ONE

In Tallinn city center, Juhkentali 8, Tallinn 10132.

The order confirmation will send you links, one of which is related to the sample invoice.

Please click on the link, download a sample invoice and modify it according to your needs.

One of the parts of the order confirmation email looks like this:

Category: Package ONE

It is included with your order confirmation to be automatically downloaded.

Please check your email.

It is included with your subscription order confirmation to be automatically downloadable.

Please check your email.

If it is not found, please let us know and we will resend it manually.

Not immediately.

However, since this is a sample and in the Docx format, you can add your own name there.

Category: Package ONE

If there are some letters per year we will scan or onward them for free and charge only posting costs. We don’t wrestle with small packages, right now.

Category: Package ONE

If the company already exists, the decision of the shareholder or shareholders to change the address and/or contact person must also be included in the change statement to the business register additionally.

If the address given in the articles of association changes within the administrative unit, the articles of association must also be amended.

You can compile them yourself, use the automatic forms in the business register or order them from us. To do this, you need to order a document service.

 

It’s real.

In the steady concrete building.

Estonian Business Registry (and payment solution providers, banks, etc) don’t accept “not real” or “virtual addresses”.

Yes, please contact us for a special payment possibility.

Category: Package ONE

When establishing a company in the Estonian Business Register e-environment, the address must be added by the establisher or establishers. The address will appear on the company foundation decision, the articles of association as well as on the registry card.

The software ensures that only real addresses can be added.

Instructions, on how to add an address to your new company or change an existing companies address, will be included in your order confirmation. There is a section with downloadable materials.

If there is an obstacle in finding it, please let us know, we will resend manually.

Depends on what kind of service you have ordered from us.

In Package ONE mail and small parcel, forwarding is additionally priced.

In Package TWO and Package THREE there is a certain amount of post included in the price, check it out.

If there is a need for constant delivery we recommend our Drop Shipping Service.

 

No.

Put contact us and we will some solution.

 

Category: Package ONE

Establishing a company in the Estonian Business Register e-environment there is no need to present address proofs.

At the same time, the official may ask for proof of affiliation with the address. You can then show the document, the address proof certificate.

It must be remembered that before finalizing the company formation application, the data submitter confirms its accuracy.

Submission of false information, which is also, for example, submission of an address to which there is no right, is a criminal offense under the laws of the Republic of Estonia.

Yes, a state fee must be paid. A the moment it is 18 EUR.

The state fee must be paid to the Ministry of Finance.

Bank account and reference number information are submitted in the Estonian Business Register e-environment in the final phase of submitting the application.

Without payment of the state fee, the application will not be processed.

If there will be some obstacles, we can help with payment, free of charge.

Yes. The more expensive package will then be deducted by the cost of the previously paid package.

Category: Package ONE

Because we provide an address service and we have more than one customer, the address is of course not unique.

Category: Package ONE

Package THREE (13)

It is included with your order confirmation to be automatically downloaded.

Please check your email.

It is included with your subscription confirmation to be automatically downloaded.

Please check your email.

It is included with your subscription order confirmation to be automatically downloadable.

Please check your email.

If it is not found, please let us know and we will resend it manually.

We will register your readiness in the Estonian Tax and Customs Board. Later on, detailed data will be added by you or by us as your accountant.

Category: Package THREE

No. We send an application to the Estonian Tax and Customs Board. If they don’t have any questions, the VAT number will be registered. If they have some questions they will contact you and with us if we are already your contact person.

Category: Package THREE

They are different options out there, we offer a juridical option.

 

If there are some letters per year we will scan or onward them for free and charge only posting costs. We don’t wrestle with small packages, right now.

Category: Package THREE

It’s real.

In the steady concrete building.

Estonian Business Registry (and payment solution providers, banks, etc) don’t accept “not real” or “virtual addresses”.

If an association is established in the e-environment of the Estonian Business Register, no documents will be received on paper immediately. Each founder can download and print copies of the commercial register free of charge.

If there is a need to use these papers abroad, they must be legalized through the apostille. In Estonia, all organizations check the data through the e-environment in the commercial register.

After ordering the accounting and the contract has been made, you will be sent a personal e-mail address. All source documents must be sent there.

They are checked and uploaded to the accounting software if appropriate.

Establishing a company in the Estonian Business Register e-environment there is no need to present address proofs.

At the same time, the official may ask for proof of affiliation with the address. You can then show the document, the address proof certificate.

It must be remembered that before finalizing the company formation application, the data submitter confirms its accuracy.

Submission of false information, which is also, for example, submission of an address to which there is no right, is a criminal offense under the laws of the Republic of Estonia.

Package TWO (14)

Besides, it’s mandatory to have an address for establishing a company in Estonia it also gives you a physical business address and office number for your business cards, website, and email and registering a new company. It increases your professionalism and credibility as a business and makes you more approachable to potential clients.

Also please keep in mind that it’s actually a real physical address not so called imaginary virtual address. We just call it like this

It is included with your order confirmation to be automatically downloaded.

Please check your email.

It is included with your subscription confirmation to be automatically downloaded.

Please check your email.

It is included with your subscription order confirmation to be automatically downloadable.

Please check your email.

If it is not found, please let us know and we will resend it manually.

They are different options out there, we offer a juridical option.

 

If there are some letters per year we will scan or onward them for free and charge only posting costs. We don’t wrestle with small packages, right now.

Category: Package TWO

If the company already exists, the decision of the shareholder or shareholders to change the address and/or contact person must also be included in the change statement to the business register additionally.

If the address given in the articles of association changes within the administrative unit, the articles of association must also be amended.

You can compile them yourself, use the automatic forms in the business register or order them from us. To do this, you need to order a document service.

 

It’s real.

In the steady concrete building.

Estonian Business Registry (and payment solution providers, banks, etc) don’t accept “not real” or “virtual addresses”.

Yes, please contact us for a special payment possibility.

Category: Package TWO

Depends on what kind of service you have ordered from us.

In Package ONE mail and small parcel, forwarding is additionally priced.

In Package TWO and Package THREE there is a certain amount of post included in the price, check it out.

If there is a need for constant delivery we recommend our Drop Shipping Service.

 

Establishing a company in the Estonian Business Register e-environment there is no need to present address proofs.

At the same time, the official may ask for proof of affiliation with the address. You can then show the document, the address proof certificate.

It must be remembered that before finalizing the company formation application, the data submitter confirms its accuracy.

Submission of false information, which is also, for example, submission of an address to which there is no right, is a criminal offense under the laws of the Republic of Estonia.

Yes, a state fee must be paid. A the moment it is 18 EUR.

The state fee must be paid to the Ministry of Finance.

Bank account and reference number information are submitted in the Estonian Business Register e-environment in the final phase of submitting the application.

Without payment of the state fee, the application will not be processed.

If there will be some obstacles, we can help with payment, free of charge.