Virtual Office FAQ
Once the letter has been received, it will be scanned or resubmitted as agreed. We can help with official registration in the Estonian population registry if there is legal background for obtaining. e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents Act, State Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here. Please be informed that the Police and Border Guard Board performs background checks on all applicants. There is no personal responsibility. Unless the shareholder or member of the management board does something criminally or directly to the detriment of the private limited company. For example, a company takes property. This needs to be done more cunningly. 2. General partnership The shareholder is fully responsible. One shareholder is also appointed as a member of the management board, while the other shareholder remains anonymous. That must be kept in mind. 3. Non-profit organisation It shouldn’t be here, but it is. But often the name does not correspond to the real thing. A business can be done that meets business objectives. There is no responsibility until something is done criminally. Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia. You can read more about this on the e-Residency blog here. You can choose a notary by logging in with your digital ID at notar.ee. Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service. An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney). The Estonian Tax and Customs Board shall accept: No. Your e-Residency status itself does not come with a physical address in Estonia. To register your company in Estonia, you will likely need to use a contact person and legal address service. It looks like you’ve ordered a service from us. This can be a one-time single order or an ongoing subscription-based order. Please review your details. The purpose of sending reminders is to help you better meet your obligations. It is most convenient to log in to the customer environment and make a payment there. If this fails or is not possible, we will send you a payment link and manually renew your subscription. The definition of the beneficial owner is defined in § 9 of the Money Act, according to which a beneficial owner is a natural person who ultimately owns or controls a legal person through the direct or indirect holding of a sufficient number of shares, voting rights, or ownership, including participation in bearer shares or otherwise. The real beneficiary can be through direct or indirect control. Direct control is when a natural person has a shareholding of more than 25% in a company. Indirect control is when a company that is controlled by a natural person or several companies that are controlled by the same natural person owns more than 25% of the company. In principle, a situation is also possible where no natural person has a shareholding of more than 25% in the company. For example, it could be a private limited company with 4 shareholders with equal shares, all of whom have a 25% shareholding and the corresponding voting rights. Thus, within the meaning of the Money Act, none of them exercises control over the private limited company and such a legal person has no real beneficiary. The Manual for adding beneficial owners: [sociallocker] The Manual for adding beneficial owners A natural person is a resident if one of the following conditions is met: Taxation requirements also apply according to residency status. Corporate tax status is determined by where the turnover is generated, where the profits are distributed, and where the employee is resident in the country. [sonaar_audioplayer albums=”8609″ artwork_id=”” hide_artwork=”false” show_playlist=”false” show_track_market=”false” show_album_market=”false” hide_timeline=”false”][/sonaar_audioplayer] Estonia invites anyone in the world to apply for e-Residency, as long as: E-Residency is particularly well-suited for many freelancers, consultants, digital nomads, solo entrepreneurs and other digital entrepreneurs interested in establishing a digital services company they can manage from anywhere. The purchase and sale of cryptocurrencies may be subject to anti-money laundering regulations. Therefore, attention must be paid to § 70 (1) 4) and (5) and § 71 of the Money Laundering and Terrorist Financing Prevention Act (RahaPTS), according to which the corresponding activity license must be applied for from the FIU. An application for an activity license can be submitted to the register of economic activities, which can be accessed either through the www.eesti.ee portal or from the MTR website https://mtr.mkm.ee. The state fee for applying for an activity license is 3,300 euros. Pursuant to § 71 of the Money Laundering Act, the FIU shall resolve an application for an activity license within 60 days as of the date of submission of the application. Upon the decision of the Financial Intelligence Unit, the term for granting an activity license may be extended up to 120 days. Services may not be provided before permission has been obtained. A person who holds an activity license of the Financial Supervision Authority does not have an obligation under another law to apply for an activity license of the Financial Supervision Authority, an activity license of a financial supervision authority of a Contracting State of the European Economic Area. The services specified in subsection 70 (1) within the group. As a general rule, the bank asks for a certified copy of the shareholder’s and director’s passport (beneficial owner), as well as recent proof of residence which, must be less than three months old. However, the full scope of documents depends on the bank, and on the particulars of each case. If the client goes to the bank in person to open the account, a certified copy of the passport is not required. Disclaimer: It is included with your order confirmation to be automatically downloaded. Please check your email. Once the letter has been received, it will be scanned or resubmitted as agreed. The contract, if related to the service, will be sent automatically with the order confirmation. You will then need to download and sign it, preferably digitally, and send it back to us. As stated in our Terms of Service, this must be done before the new period begins. Once this deadline has passed, it can be done before the end of the next period. This question concerns a case where the Estonian Business Registry has already corrected incorrect information. Making an entry without an application does not release the association that had to submit the application from the obligation to pay the state fee prescribed for making the entry pursuant to § 63 (2) of the State Fees Act. Mobile-ID allows people to use a mobile phone as a form of a secure digital ID. Like the ID-card, it can be used to access secure e-services and digitally sign documents but has the added advantage of not requiring a card reader. The system is based on a special mobile SIM card, which the customer must request from the mobile phone operator. Private keys are stored on the mobile SIM card along with a small application delivering the authentication and signature functions. E-Residency enables digital entrepreneurs to start and manage an EU-based company online: Note, an e-Residency digital ID card provides access to e-services, but it is not a valid form of physical identification and cannot be used as a travel document. e-Residency does not confer citizenship, tax residency, physical residency or right of entry to Estonia or the European Union. There are no annual or maintenance fees for the e-Residency digital ID card. The e-Residency digital ID card is valid for (5) years. The state fee for renewal or replacement is the same. ID-card and Digi-ID are the easiest, most convenient and most secure methods of using internet banking and other e-services in Estonia. Digital identity card or Digi-ID is an ID-card like a smart card, that you can use for authentication of the holder and giving digital signatures in an electronic environment. Also encryption functionality is supported. You can apply for Digi-ID if you are: It depends on the package selected. There is a legal address for a company or private person. But also contact person service, document samples, help with establishing a company in Estonia, companies from self, bookkeeping services etc. For details, see the specific service. First of all, we hope this does not happen. However, if this happens, and after the first notice, you continue to use the service without paying for it, the squeezing process will begin. It consists of the following: There is no personal responsibility. Unless the shareholder or member of the management board does something criminally or directly to the detriment of the private limited company. For example, a company takes property. This needs to be done more cunningly. 2. General partnership The shareholder is fully responsible. One shareholder is also appointed as a member of the management board, while the other shareholder remains anonymous. That must be kept in mind. 3. Non-profit organisation It shouldn’t be here, but it is. But often the name does not correspond to the real thing. A business can be done that meets business objectives. There is no responsibility until something is done criminally. Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia. You can read more about this on the e-Residency blog here. You can choose a notary by logging in with your digital ID at notar.ee. Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service. A Public Notary in Estonia is an intermediary between a physical or juridical person and the Estonian Business Registry. You have the right to demand that a notary who has certified or confirmed the application for representation represent him or her in the administration of the court registry department, including forwarding documents (see also § 30 (2) – (21) and § 33 (1) of the Notaries Act). If you want the notary to certify the substance of the application, the certification fee also includes legal consultation, preparation of a draft application, and information on how much you have to pay the state fee. In addition, at the request of participants, a notary has the right and obligation to prepare and submit to the population register a notice of change of residence data and an application for an activity license, license, and registration specified in Annex 1 to the Notarial Regulations (see § 37 of the Notarial Regulations). Pursuant to § 2 (1) of the Financial Supervision Authority Act, the competence of the Financial Supervision Authority to exercise state financial supervision is defined by law, and the Financial Supervision Authority clarifies the legal regulation arising from the law but does not provide legal advice. At this point, we consider it necessary to draw your attention to the Investment Funds Act (IFS), which regulates the formation, establishment, and management of investment funds and the offering of rights expressing their holdings and similar holdings. In order to establish and manage a fund in Estonia, a person wishing to operate as a management company must have an activity license or register his or her activities with the Financial Supervision Authority. In addition, you can read about the various management company licenses or registrations on the website of the Financial Supervision Authority: An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney). The Estonian Tax and Customs Board shall accept: Remote authentication enables the conduct of notarial acts via a video bridge created between the notary and the customer. Such authentication is equivalent to authentication at a notary’s office. Remote authentication is an opportunity, not an obligation. It is up to the notary to decide, whether a specific transaction can be carried out by using remote authentication. Subject to agreement with a notary, transactions using remote authentication can be carried out either at a place suited for the customer (e.g. at home) or at an Estonian embassy. Outside embassies remote authentication can be used to perform all notarial acts, except certification of contraction of marriage and divorce. At Estonian embassies, remote authentication can be used for carrying out transactions with shares of a private limited company, authenticating powers of attorney, submitting applications for marriage and divorce, and applications related to succession. Deletion and transfer of real rights and commercial pledges are also possible. Acts using remote authentication can be conducted in five Estonian embassies – Helsinki, Stockholm, Brussels, Riga and London. In order to conduct an act by using remote authentication and be given the relevant advice, one should first contact a notary’s office. The contact data of all notaries can be found at www.notar.ee/et/notarid/nimekiri. One can also carry out the required act via the self-service portal of the Chamber of Notaries at iseteenindus.notar.ee (EE). A Republic of Estonia ID card, digital ID, mobile ID or an e-Resident’s digital ID can be used to log in to the portal and to sign documents to be authenticated. SmartID and European Union member state’s eID card can also be used to log in to the portal, but they can not be used to sign any documents. If the intention is to carry out the act by using remote authentication in an Estonian embassy, one of the five embassies can be selected in the self-service portal, by also indicating the desired dates. Based on the data submitted in the application the self-service portal proposes the available times that suit both the notary and the embassy. The times are proposed in accordance with the time zone in which the embassy is located. The registration of the activities of an unlicensed small fund manager is regulated by § 453 of the Investment Funds Act (IFS). Accordingly, in order to register the activities, the applicant must submit a written application to the Financial Supervision Authority and the following information and documents specified in IFS: In addition to the above, the following must also be submitted: Non-residents not registered in the commercial register in Estonia and operating in Estonia through a permanent establishment or non-residents not having a permanent establishment but being employers in Estonia have to register with the Estonian Tax and Customs Board. Likewise, non-resident employees and recipients of payments not having an Estonian personal identification code have to be registered with the Estonian Tax and Customs Board. Closer look: https://www.emta.ee/en/business-client/registration-business/non-residents-e-residents/registration-non-resident If you want to live and work in Estonia, you must submit your permanent local address to the Population Register of Estonia. You will not have access to Estonian health insurance, social support and the right to use many other public services without having your data in the register. So, when moving, always update your address in the register as well. Things to bring when registering your place of residence: If you own an Estonian ID card, you can register your place of residence online via the citizen portal eesti.ee. Contact information of the local government units. Read more about registering your place of residence on the website of the Estonian Ministry of the Interior. Since we offer services, not commodities, it is generally not possible. Exceptionally, for example, if a service has not yet been provided, cancellation of the order is possible. Estonian law allows for the physical person the cancellation of the order within 14 days after the order is submitted if there is a reasonable basis and in the case of sales of goods. This requirement does not apply to the service already provided. Note that your application must be made before the service duration has ended and you should not have unpaid bills. It is not possible to terminate the Contract prematurely. Disputes are resolved by way of negotiations. Upon not reaching an agreement the dispute is resolved in the jurisdiction of the service provider. The litigation is based on the Estonian Law of Obligations Act (VÕS) in general and on transactions made through a computer network more narrowly ( § 62 1 ). You can find answers to all the most frequently asked questions about the electronic use of ID-card and mobile-ID on the id.ee webpage: feel free to use our search function! However, if your problem remains unsolved, please contact the ID Help Centre through the form here. The more precisely you describe your problem and the emergence of the situation, the more personalized assistance we can provide. All answers with easy steps and instructions that could help to resolve your problem will be sent to you in writing! If our FAQ and overall manuals what you have been studying don’t give the solution for your problem, please contact directly the official government team. There are three main payment possibilities: NB! We do not have a payment link associated with a shopping cart. We use it from time to time for additional payments This is a number assigned by local government agencies to identify a business within the local market. Examples include the VAT Number in Europe, the Siret Number in France, the Company Number in Australia, and the State Registry Number in Brazil. Smart-ID personal identification can be used today in Estonia, Latvia, and Lithuania. If you are an alien living in Estonia or you want to help an alien create an account, the options are: Residents of Estonia, Latvia, and Lithuania (incl. People staying here on the basis of a permanent residence permit) have a residence permit card. It allows you to create a Smart-ID account exactly as you would with an ID card: just follow the on-screen instructions. Your personal identification code is written on the residence card. If you are a non-resident, ie a person who does not have a local personal identification code, it is not possible to create a Smart-ID account in Estonia and Latvia. However, it is possible to register a Smart-ID Basic account with limited rights in Lithuania by visiting the bank branch of Medicines Bankas, don’t forget to bring your identity documents! The best suited businesses for e-Residency are paperless companies that can be run completely online independent of location, for example consulting or freelance services in IT and communications, professional and scientific activities, and administrative and support service activities. We are increasingly seeing e-residents setting up small to medium eCommerce and dropshipping businesses, as well as larger companies manufacturing and/or selling physical goods wanting to set up a subsidiary in Europe. Certificate means the electronic evidence that ties a person (e.g. with their ID-card, Mobile-ID, digi-ID) to the right to perform legally binding acts (making bank transfers, signing contracts, etc.). In other words, the certificates are necessary to give us the reassurance that an activity or transaction was performed or a signature was given, etc. by the right person. The person whose ID-card is in the reader is identified immediately when you try to initiate an activity requiring identification. For example, you log in to your bank account or launch the ID-software on your computer. However, having an ID-card is not enough to gain access: every activity that may have legal consequences for you is tied to certificates for security purposes. Payment for the service is made when it is received by us, not when it is made. Your status changes immediately upon receipt. Check to see if the money has ever gone out of your way. The request was flagged as suspicious, and we need verification that you attempted to log in to allow it to proceed. This verification link will be valid for 15 minutes from the time it was sent. If you did not attempt this login, please change your password immediately. You may bypass this verification step permanently by enabling two-factor authentication on your account. Your e-Residency digital ID card is an electronic personal identification used to securely identify yourself over the internet. Just like showing identification when completing a credit card transaction at a store, you show your digital ID for verification over the internet so companies are certain you are you. ID card is the national technical support in Estonia. If starting to use the card online seems difficult or daunting, they are there to assist you through the process. On their website, you can find how-to videos, support articles, step-by-step solution finders, and the contacts of the support team. For an example of the videos, check out how to create a digitally signed document on your computer! Customer can log into the client area and pay to renew the subscription. All payment gateway extensions can be used to process manual renewal payments. Customer can choose a different payment method for each renewal payment. 1. The act to be performed by remote authentication and the corresponding time must be agreed with the notary in advance, either via the self-service of the website of notar.ee or directly. 2. To perform an act by remote authentication, the client is required to have and use a computer with a webcam and a microphone, an ID card with a card reader or Mobile-ID for digital signing. 3. Remote authentication only functions in the Google Chrome web browser, and the internet connection speed must enable video calls. 4. To perform an act, it is required to log into the self-service of the website of notar.ee. For more detailed information about how the notarial acts can be performed by remote authentication, please visit the website of the Estonian Chamber of Notaries. If the intended activity of the company is not related to Estonia, you will not be able to open a bank account in Estonia. This requires, for example, cooperation partners in Estonia, the partnership must also be verifiable (contracts, sales invoices, letters of confirmation), etc. Also, to open an account with an Estonian bank, a board member of the company shall be present in the opening process. But wait a moment, why you need a bank account in Estonia? You can open a bank account in your selected country, in your home country, or use our partners. Just establish a company in Estonia, get your papers legislated, and open a bank account where you want and can do it. There are two solutions: Cost approx. 50 EUR. The premise is Package ONE 2. Another option is that we bill you part of the utility costs yourself, pay for it, and send the bill. Cost 25 EUR. The premise is Package TWO There are many solutions for this in the world, we prefer the following: Digitally and securely sign legally binding agreements with parties in the European Union. and Worldwide The e-Residency application environment is administered by the Estonian Police and Border Guard Board. PBGB is also responsible for processing e-Residency applications and making decisions. If you need help submitting your e-Residency application, consult with the FAQ below or contact the Estonian Police and Border Guard Board. In order to track your application status, please log in to the application environment. Please note that the e-Residency project team does not have access to the application environment. All inquiries related to application process, should be directed to the Estonian Police and Border Guard Board. Application form for a visa can be pre-filled online. If the visa application is submitted to other Member State representing Estonia in issuing short-stay visas, kindly fill in the Schengen visa application form of the respective Member State. Below is a list of the most commonly used Estonian government e-services. An e-resident is a non-resident according to Estonian tax legislation. Only income derived in Estonia is taxed in Estonia. If there is no activity or income derived from Estonia, taxes should be paid in the country where the service is provided or activity is done or income is derived from, the pure e-residency alone does not influence the foreign or Estonian taxation. An Estonian company established by an e-resident is an Estonian tax resident. The Estonian e-residency does not automatically exempt from taxation elsewhere. Tax residency is the place where you actually have to pay the taxes. For example, if you are an Estonian citizen, but have lived more than 183 days per year in Finland, then you become a tax resident in Finland and have to pay the taxes there. In general, a company’s tax residency is in the country where the company is established. So, if the company is established in Estonia, then by law the tax residency is in Estonia. There are exceptions to this rule that will change the tax residency of your company, which we will discuss later in this article. When talking about tax residency or even e-Residency, it is important to emphasize that neither is an actual residency. So, if you receive your e-Residency card, then this doesn’t make you a resident nor a tax resident of Estonia – it is a common false perception. E-Residency is not related to visa or a resident permit and doesn’t enable you to travel to Estonia. E-Residency card is a digital identity that allows you to run a business in Estonia from the distance and fully online. To explain tax residency and citizenship, we first need to consider that there are two separate parties involved: a private and a legal person. This means that your company is a legal person, and you alone are the private person. Citizenship only applies to a private person and is determined by your passport. The tax residency on the other hand is not the same as citizenship and is determined by tax laws. The tax residency status can be in the same country as your citizenship, but it also might be different or change in time. In the self-service you can: You can use e-Notary in: In the self-service you can: What is the address of the e-notary? To provide contact person services there is a need for a licence, we have that. Virtual Office in Estonia has a licence (licence no FIU000051) to be an authorized contact person in Estonia. The licence is provided by Estonian Ministry of Economic Affairs. The obligation to keep and collect data of the beneficial owner, which entered into force on 1 September 2018, arises from Chapter 9 of the Money Laundering and Terrorist Financing Prevention Act. By law, private legal entities have an obligation to maintain and collect relevant, accurate and up-to-date information on beneficial owners, as well as information on ownership or other means of exercising control. Until now, the obligation to identify the beneficial owner has been incumbent on credit and financial institutions, notaries and other obligated persons when establishing a business relationship or concluding transactions. Pursuant to the provisions of the Money Laundering and Terrorist Financing Act, which entered into force on 1 September 2018, legal persons in private law are required to disclose their actual beneficiaries through the commercial register. To this end, the shareholders of the company must disclose the details of the beneficial owners to the management board. The management board then submits this information via the company portal or a notary. Data on beneficial owners must be provided: companies, foundations and non-profit associations (excluding housing and building associations and foundations). There is no obligation for self-employed persons to provide data. In order to publish the data of these beneficiaries, the authorized person must enter the enterprise portal, click on the link “Actual beneficiaries not specified” on the home page and specify the person (s) from the available selection or enter the data: name, personal identification code, country, role. Information must be disclosed for natural persons whose direct or indirect participation or other control in the enterprise exceeds 25 per cent. The deadline for submitting data is 30 October 2018, but the possibility to submit remains open on a permanent basis. The Ministry of Finance has pointed out in the data submission guide below that the provisions on penalties for non-submission of data of actual beneficiaries will not enter into force before January 2019. If the data changes in the future, the updated data must be submitted to the register by the management board of the association within 30 days. In the future, the accuracy of the data of the actual beneficiaries must also be confirmed in the company’s annual report, if they have not changed. We can help with official registration in the Estonian population registry if there is legal background for obtaining. No. The application is considered to be submitted and the processing starts only if the state fee has been paid. No. Your status as an e-resident does not grant permission to live in Estonia or within the EU. You will not receive benefits related to EU residency by becoming an e-resident. Of course. Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid. Also, you can log in to the customer area and close your subscription yourself. What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end. Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed. Security: Our entire website is Secure SSL protected, which is a superior security technology for establishing an encrypted link between a web server and a browser. This link ensures that all data passed between the web server and browsers remain private and integral. SSL is an industry standard and is used by millions of websites in the protection of their online transactions with their customers. Your personal payment information: We do not store credit card details nor do we share financial details with any 3rd parties. If you choose to use a debit card or credit card to complete your purchase, then our payment gateway stores your card/bank data for only as long as is necessary to complete your purchase transaction. After that is completed, your purchase transaction information is deleted. The transaction is encrypted through the Payment Card Industry Data Security Standard (PCI-DSS) which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers. Our payment gateway: We are Payment Card Industry Data Security Standard (PCI-DSS) compliant. e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents Act, State Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here. Please be informed that the Police and Border Guard Board performs background checks on all applicants. It is included with your order confirmation to be automatically downloaded. Please check your email. Of course. Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid. Also, you can log in to the customer area and close your subscription yourself. What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end. Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed. As a general rule, the bank asks for a certified copy of the shareholder’s and director’s passport (beneficial owner), as well as recent proof of residence which, must be less than three months old. However, the full scope of documents depends on the bank, and on the particulars of each case. If the client goes to the bank in person to open the account, a certified copy of the passport is not required. Disclaimer: It is included with your order confirmation to be automatically downloaded. Please check your email. Of course. Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid. Also, you can log in to the customer area and close your subscription yourself. What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end. Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed. No. Your e-Residency status itself does not come with a physical address in Estonia. To register your company in Estonia, you will likely need to use a contact person and legal address service. It is included with your order confirmation to be automatically downloaded. Please check your email. Of course. Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid. Also, you can log in to the customer area and close your subscription yourself. What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end. Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed. A natural person is a resident if one of the following conditions is met: Taxation requirements also apply according to residency status. Corporate tax status is determined by where the turnover is generated, where the profits are distributed, and where the employee is resident in the country. [sonaar_audioplayer albums=”8609″ artwork_id=”” hide_artwork=”false” show_playlist=”false” show_track_market=”false” show_album_market=”false” hide_timeline=”false”][/sonaar_audioplayer] Non-residents not registered in the commercial register in Estonia and operating in Estonia through a permanent establishment or non-residents not having a permanent establishment but being employers in Estonia have to register with the Estonian Tax and Customs Board. Likewise, non-resident employees and recipients of payments not having an Estonian personal identification code have to be registered with the Estonian Tax and Customs Board. Closer look: https://www.emta.ee/en/business-client/registration-business/non-residents-e-residents/registration-non-resident An e-resident is a non-resident according to Estonian tax legislation. Only income derived in Estonia is taxed in Estonia. If there is no activity or income derived from Estonia, taxes should be paid in the country where the service is provided or activity is done or income is derived from, the pure e-residency alone does not influence the foreign or Estonian taxation. An Estonian company established by an e-resident is an Estonian tax resident. The Estonian e-residency does not automatically exempt from taxation elsewhere. Tax residency is the place where you actually have to pay the taxes. For example, if you are an Estonian citizen, but have lived more than 183 days per year in Finland, then you become a tax resident in Finland and have to pay the taxes there. In general, a company’s tax residency is in the country where the company is established. So, if the company is established in Estonia, then by law the tax residency is in Estonia. There are exceptions to this rule that will change the tax residency of your company, which we will discuss later in this article. When talking about tax residency or even e-Residency, it is important to emphasize that neither is an actual residency. So, if you receive your e-Residency card, then this doesn’t make you a resident nor a tax resident of Estonia – it is a common false perception. E-Residency is not related to visa or a resident permit and doesn’t enable you to travel to Estonia. E-Residency card is a digital identity that allows you to run a business in Estonia from the distance and fully online. To explain tax residency and citizenship, we first need to consider that there are two separate parties involved: a private and a legal person. This means that your company is a legal person, and you alone are the private person. Citizenship only applies to a private person and is determined by your passport. The tax residency on the other hand is not the same as citizenship and is determined by tax laws. The tax residency status can be in the same country as your citizenship, but it also might be different or change in time. An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney). The Estonian Tax and Customs Board shall accept:
Address service (2)
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Background check (1)
The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:
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Company formation (2)
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Company liquitation (1)
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EORI number (1)
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General (61)
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Estonia is NO. 1 most entrepreneurial country in Europe (World Economic Forum) with the world’s most digitally advanced society
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We will send you the additional documents necessary for opening the account by email, as an attachment, for you to sign and return to us preferably by special courier ( DHL, FedEx or Chronopost), along with the other documents mentioned above.
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You need the following to use the ID-card and Digi-ID electronic services:
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What are they and why do I need them?
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State Portal
Log in to see and manage your personal information
Service Providers
Some service providers have integrated e-Residency digital ID log in on their websites
Company Registration Portal
Register your company online
e-Business Register
Manage your business information
e-Financials
Web-based public accounting software
e-Tax/e-Customs
Submit relevant documentation to the Estonian Tax and Customs Board
e-apostille
Use e-apostille when you need your company formation documents apostilled
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NB!
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The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:
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Package ONE (2)
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Package THREE (3)
We will send you the additional documents necessary for opening the account by email, as an attachment, for you to sign and return to us preferably by special courier ( DHL, FedEx or Chronopost), along with the other documents mentioned above.
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Taxis in Estonia (4)
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VAT number (1)
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