Virtual Office FAQ

Address service (2)

Once the letter has been received, it will be scanned or resubmitted as agreed.

If it has not already been done, it means that the message has not been received by us.
Please check the sending route from the sender.
Categories: Address service, General
Did you find this FAQ helpful?
0
0

We can help with official registration in the Estonian population registry if there is legal background for obtaining.

Categories: Address service, General
Did you find this FAQ helpful?
0
0

Background check (1)

e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents ActState Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here.

    The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:

  • if you choose an office in Estonia as the pick-up location there is no additional fee
  • if you choose a foreign representation of Estonia as the pick-up location you will have to pay an additional fee of 20 euros upon applying
  • if you choose Seoul, South Korea; Tokyo, Japan or San Francisco, USA as the pick-up location an additional service fee applies which is to be paid directly to the service provider upon collecting your document (more detailed information about the applicable fee of each location is displayed upon selecting a specific pick-up location)

Please be informed that the Police and Border Guard Board performs background checks on all applicants.

https://apply.gov.ee/

Categories: Background check, General
Did you find this FAQ helpful?
2
0

Company formation (2)

  • 0% corporate income tax. Profits retained and reinvested in the company have a tax rate of 0%
  • A company in one day. Establishing a company is done online and only takes one business day
  • 100% online management. Digitally sign documents, declare taxes, conduct banking and submit annual reports
  • Everything is in English. All services and official registers are in English. No need to know the Estonian language
  • Professional support that will help you set up your company efficiently and smoothly
Categories: Company formation, General
Tag: Company
Did you find this FAQ helpful?
0
0
  1. Private limited company

There is no personal responsibility. Unless the shareholder or member of the management board does something criminally or directly to the detriment of the private limited company. For example, a company takes property. This needs to be done more cunningly.

2. General partnership

The shareholder is fully responsible. One shareholder is also appointed as a member of the management board, while the other shareholder remains anonymous. That must be kept in mind.

3. Non-profit organisation

It shouldn’t be here, but it is. But often the name does not correspond to the real thing. A business can be done that meets business objectives. There is no responsibility until something is done criminally.

 

Categories: Company formation, General
Did you find this FAQ helpful?
0
0

Company liquitation (1)

Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia.

You can read more about this on the e-Residency blog here.

You can choose a notary by logging in with your digital ID at notar.ee.

Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service.

Did you find this FAQ helpful?
0
0

EORI number (1)

An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney).

The Estonian Tax and Customs Board shall accept:

  • an oral authorization – is valid on procedural acts only together with a party to the proceedings;
  • an unattested written authorization, unless the legislation states the different obligatory form of authorization;
  • an authorization attested by a notary;
  • an authorization signed digitally;
  • an authorization granted by the legal representative of a legal person personally via the e-MTA (the menu item ‘Communication’ → ‘Correspondence’);
  • an authorization confirmed by a sworn advocate.
Did you find this FAQ helpful?
0
0

General (50)

Estonia is NO. 1 most entrepreneurial country in Europe (World Economic Forum) with the world’s most digitally advanced society

  • The taxation system of Estonia is favourable because the refinanced and retained profit is not subject to the corporate income tax. All taxation can be done remotely. So do company establishment, accounting etc.
  • Secure online access to company data (legal facts, accounting, banking, taxes, etc.), allowing you to operate the company from anywhere in the world without the need for a regular physical presence in Estonia.
  • Member of the European Union
  • Member of the European Monetary Union (currency: Euro)
  • English is widely spoken
  • Transparent and attractive tax system
  • Rapid company registration and business set up
  • Easy business management via innovative e-solutions
  • Pro-business environment
Category: General
Tag: Estonia
Did you find this FAQ helpful?
2
0

It looks like you’ve ordered a service from us. This can be a one-time single order or an ongoing subscription-based order. Please review your details.

The purpose of sending reminders is to help you better meet your obligations.

It is most convenient to log in to the customer environment and make a payment there. If this fails or is not possible, we will send you a payment link and manually renew your subscription.

Category: General
Did you find this FAQ helpful?
0
0

The definition of the beneficial owner is defined in § 9 of the Money Act, according to which a beneficial owner is a natural person who ultimately owns or controls a legal person through the direct or indirect holding of a sufficient number of shares, voting rights, or ownership, including participation in bearer shares or otherwise.

The real beneficiary can be through direct or indirect control. Direct control is when a natural person has a shareholding of more than 25% in a company. Indirect control is when a company that is controlled by a natural person or several companies that are controlled by the same natural person owns more than 25% of the company.

In principle, a situation is also possible where no natural person has a shareholding of more than 25% in the company. For example, it could be a private limited company with 4 shareholders with equal shares, all of whom have a 25% shareholding and the corresponding voting rights. Thus, within the meaning of the Money Act, none of them exercises control over the private limited company and such a legal person has no real beneficiary.

The Manual for adding beneficial owners:

 

Category: General
Did you find this FAQ helpful?
0
0

A natural person is a resident if one of the following conditions is met:

  • place of residence is in Estonia
  • stays in Estonia for at least 183 days over the course of a period of 12 consecutive calendar months. A person shall be deemed to be a resident as of the date of his or her arrival in Estonia.
  • Estonian diplomats who are in foreign service are also Estonian residents.

Taxation requirements also apply according to residency status.

Corporate tax status is determined by where the turnover is generated, where the profits are distributed, and where the employee is resident in the country.

 

Categories: General, Taxis in Estonia
Tags: Estonia, Tax
Did you find this FAQ helpful?
0
0

Estonia invites anyone in the world to apply for e-Residency, as long as:

  • You have a reasonable interest in using e-services in Estonia
  • You are not an Estonian citizen or a foreigner residing in Estonia on a residence permit or with the right of residence (you already have a government-issued digital ID)

E-Residency is particularly well-suited for many freelancers, consultants, digital nomads, solo entrepreneurs and other digital entrepreneurs interested in establishing a digital services company they can manage from anywhere.

Category: General
Did you find this FAQ helpful?
0
0

The purchase and sale of cryptocurrencies may be subject to anti-money laundering regulations. Therefore, attention must be paid to § 70 (1) 4) and (5) and § 71 of the Money Laundering and Terrorist Financing Prevention Act (RahaPTS), according to which the corresponding activity license must be applied for from the FIU.

An application for an activity license can be submitted to the register of economic activities, which can be accessed either through the www.eesti.ee portal or from the MTR website https://mtr.mkm.ee. The state fee for applying for an activity license is 3,300 euros. Pursuant to § 71 of the Money Laundering Act, the FIU shall resolve an application for an activity license within 60 days as of the date of submission of the application. Upon the decision of the Financial Intelligence Unit, the term for granting an activity license may be extended up to 120 days. Services may not be provided before permission has been obtained. A person who holds an activity license of the Financial Supervision Authority does not have an obligation under another law to apply for an activity license of the Financial Supervision Authority, an activity license of a financial supervision authority of a Contracting State of the European Economic Area. The services specified in subsection 70 (1) within the group.

Category: General
Did you find this FAQ helpful?
0
0

As a general rule, the bank asks for a certified copy of the shareholder’s and director’s passport (beneficial owner), as well as recent proof of residence which, must be less than three months old. However, the full scope of documents depends on the bank, and on the particulars of each case. If the client goes to the bank in person to open the account, a certified copy of the passport is not required.
We will send you the additional documents necessary for opening the account by email, as an attachment, for you to sign and return to us preferably by special courier ( DHL, FedEx or Chronopost), along with the other documents mentioned above.

Disclaimer:

  • Each bank account application is subject to the bank’s mandatory due diligence requirements and duties under national and international (FATF) standards, in particular, to prevent money laundering, and nothing on this webpage shall be construed as an offer to waive such requirements and duties.
  • Banks are listed as examples only. You will need to confirm your choice of a bank after the registration of your company. You have no obligation to select a listed bank and may propose another bank of your choice. SFM is not proposing bank services. An introduction service includes the preparation of the application form and the submission of the application file. Any application is subject to the acceptance of the client by the bank.
Categories: General, Package THREE
Did you find this FAQ helpful?
0
0

It is included with your order confirmation to be automatically downloaded.

Please check your email.

Did you find this FAQ helpful?
0
0

Once the letter has been received, it will be scanned or resubmitted as agreed.

If it has not already been done, it means that the message has not been received by us.
Please check the sending route from the sender.
Categories: Address service, General
Did you find this FAQ helpful?
0
0

The contract, if related to the service, will be sent automatically with the order confirmation. You will then need to download and sign it, preferably digitally, and send it back to us.

Category: General
Tag: Contract
Did you find this FAQ helpful?
1
0

As stated in our Terms of Service, this must be done before the new period begins.

Once this deadline has passed, it can be done before the end of the next period.

Category: General
Did you find this FAQ helpful?
0
0
  • IT IS NOT an actual residency. It does not give you any rights to stay in Estonia, the EU or the Schengen zone whatsoever. Nor any other social rights in Estonia or anywhere else.
  • IT IS NOT a way to avoid paying tax in your actual country of residence.
  • IT IS NOT a citizenship, and you will never receive any consular support from the Estonian government for holding an e-residency.
  • IT IS NOT a travel document. It is not a picture ID. It can not be used as a form for identification in the “real world.”
Category: General
Did you find this FAQ helpful?
0
0

This question concerns a case where the Estonian Business Registry has already corrected incorrect information.

Making an entry without an application does not release the association that had to submit the application from the obligation to pay the state fee prescribed for making the entry pursuant to § 63 (2) of the State Fees Act.

Category: General
Did you find this FAQ helpful?
0
0

Mobile-ID allows people to use a mobile phone as a form of a secure digital ID. Like the ID-card, it can be used to access secure e-services and digitally sign documents but has the added advantage of not requiring a card reader.

The system is based on a special mobile SIM card, which the customer must request from the mobile phone operator. Private keys are stored on the mobile SIM card along with a small application delivering the authentication and signature functions.

 

Category: General
Did you find this FAQ helpful?
0
0

E-Residency enables digital entrepreneurs to start and manage an EU-based company online:

  • Estonia is the first country to offer e-Residency, a government-issued digital identity, and status that provides access to Estonia’s transparent digital business environment
  • E-Residency allows digital entrepreneurs to manage the business from anywhere, entirely online

Note, an e-Residency digital ID card provides access to e-services, but it is not a valid form of physical identification and cannot be used as a travel document. e-Residency does not confer citizenship, tax residency, physical residency or right of entry to Estonia or the European Union.

There are no annual or maintenance fees for the e-Residency digital ID card.

The e-Residency digital ID card is valid for (5) years. The state fee for renewal or replacement is the same.

Business-Guide-for-e-Residents
Category: General
Did you find this FAQ helpful?
0
0

ID-card and Digi-ID are the easiest, most convenient and most secure methods of using internet banking and other e-services in Estonia.

Digital identity card or Digi-ID is an ID-card like a smart card, that you can use for authentication of the holder and giving digital signatures in an electronic environment. Also encryption functionality is supported.

You can apply for Digi-ID if you are:

  • a citizen of the Republic of Estonia who has a valid ID-card, or if you apply for Digi-ID along with the ID-card
  • an alien with a valid residence card/ID-card, or if you apply for Digi-ID along with the e-residency card

You need the following to use the ID-card and Digi-ID electronic services:

  • ID-card software – download the software at the address installer.id.ee
  • PINs – issued with an ID-card. In the event that you have lost the codes, you will be able to receive new codes from a service office of the Police and Border Guard Board or from Estonian foreign representations.
  • valid certificates – More details on whether your certificates are valid or need updating, as well as how to update the certificates, can be found here.
  • a computer with an internet connection
  • a card reader – ask for one from a computer store or your local bank branch

 

Category: General
Did you find this FAQ helpful?
0
0

It depends on the package selected. There is a legal address for a company or private person. But also contact person service, document samples, help with establishing a company in Estonia, companies from self, bookkeeping services etc. For details, see the specific service.

Category: General
Did you find this FAQ helpful?
0
0

First of all, we hope this does not happen.

However, if this happens, and after the first notice, you continue to use the service without paying for it, the squeezing process will begin.

It consists of the following:

  • 7 days after the payment deadline and the first reminder, a notification is sent to the Estonian Commercial Register that the right to use the address and / or contact person has expired.
  • 14 days after the payment deadline has been exceeded and the first letter of formal notice, a claim is submitted to the Tallinn County Court.
  • Following legal proceedings in the accelerated procedure, the claim is forwarded to a bailiff, who seizes bank accounts and / or other property.
Category: General
Did you find this FAQ helpful?
0
0
  • 0% corporate income tax. Profits retained and reinvested in the company have a tax rate of 0%
  • A company in one day. Establishing a company is done online and only takes one business day
  • 100% online management. Digitally sign documents, declare taxes, conduct banking and submit annual reports
  • Everything is in English. All services and official registers are in English. No need to know the Estonian language
  • Professional support that will help you set up your company efficiently and smoothly
Categories: Company formation, General
Tag: Company
Did you find this FAQ helpful?
0
0
  1. Private limited company

There is no personal responsibility. Unless the shareholder or member of the management board does something criminally or directly to the detriment of the private limited company. For example, a company takes property. This needs to be done more cunningly.

2. General partnership

The shareholder is fully responsible. One shareholder is also appointed as a member of the management board, while the other shareholder remains anonymous. That must be kept in mind.

3. Non-profit organisation

It shouldn’t be here, but it is. But often the name does not correspond to the real thing. A business can be done that meets business objectives. There is no responsibility until something is done criminally.

 

Categories: Company formation, General
Did you find this FAQ helpful?
0
0

Estonian notaries have launched an e-notary service so that company owners can visit an Estonian Embassy abroad to transfer shares, instead of at a notary office in Estonia.

You can read more about this on the e-Residency blog here.

You can choose a notary by logging in with your digital ID at notar.ee.

Don’t worry too much about which one to choose, as long as they can conduct the transaction in English and are part of the e-notary scheme. Notary fees are regulated by law and they all provide the same good quality of service.

Did you find this FAQ helpful?
0
0

A Public Notary in Estonia is an intermediary between a physical or juridical person and the Estonian Business Registry.

You have the right to demand that a notary who has certified or confirmed the application for representation represent him or her in the administration of the court registry department, including forwarding documents (see also § 30 (2) – (21) and § 33 (1) of the Notaries Act).

If you want the notary to certify the substance of the application, the certification fee also includes legal consultation, preparation of a draft application, and information on how much you have to pay the state fee.

In addition, at the request of participants, a notary has the right and obligation to prepare and submit to the population register a notice of change of residence data and an application for an activity license, license, and registration specified in Annex 1 to the Notarial Regulations (see § 37 of the Notarial Regulations).

Category: General
Did you find this FAQ helpful?
0
0

Pursuant to § 2 (1) of the Financial Supervision Authority Act, the competence of the Financial Supervision Authority to exercise state financial supervision is defined by law, and the Financial Supervision Authority clarifies the legal regulation arising from the law but does not provide legal advice.

At this point, we consider it necessary to draw your attention to the Investment Funds Act (IFS), which regulates the formation, establishment, and management of investment funds and the offering of rights expressing their holdings and similar holdings. In order to establish and manage a fund in Estonia, a person wishing to operate as a management company must have an activity license or register his or her activities with the Financial Supervision Authority. In addition, you can read about the various management company licenses or registrations on the website of the Financial Supervision Authority:

https://www.fi.ee/et/investeerimine/investeerimisvaldkonna-tegevuslubade-taotlemine/fondivalitseja-tegevusluba

Category: General
Did you find this FAQ helpful?
1
0

An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney).

The Estonian Tax and Customs Board shall accept:

  • an oral authorization – is valid on procedural acts only together with a party to the proceedings;
  • an unattested written authorization, unless the legislation states the different obligatory form of authorization;
  • an authorization attested by a notary;
  • an authorization signed digitally;
  • an authorization granted by the legal representative of a legal person personally via the e-MTA (the menu item ‘Communication’ → ‘Correspondence’);
  • an authorization confirmed by a sworn advocate.
Did you find this FAQ helpful?
0
0

Remote authentication enables the conduct of notarial acts via a video bridge created between the notary and the customer. Such authentication is equivalent to authentication at a notary’s office.

Remote authentication is an opportunity, not an obligation. It is up to the notary to decide, whether a specific transaction can be carried out by using remote authentication.

Subject to agreement with a notary, transactions using remote authentication can be carried out either at a place suited for the customer (e.g. at home) or at an Estonian embassy.

Outside embassies remote authentication can be used to perform all notarial acts, except certification of contraction of marriage and divorce.

At Estonian embassies, remote authentication can be used for carrying out transactions with shares of a private limited company, authenticating powers of attorney, submitting applications for marriage and divorce, and applications related to succession. Deletion and transfer of real rights and commercial pledges are also possible. Acts using remote authentication can be conducted in five Estonian embassies – Helsinki, Stockholm, Brussels, Riga and London. 


In order to conduct an act by using remote authentication and be given the relevant advice, one should first contact a notary’s office. The contact data of all notaries can be found at www.notar.ee/et/notarid/nimekiri. One can also carry out the required act via the self-service portal of the Chamber of Notaries at iseteenindus.notar.ee (EE). A Republic of Estonia ID card, digital ID, mobile ID or an e-Resident’s digital ID can be used to log in to the portal and to sign documents to be authenticated. SmartID and European Union member state’s eID card can also be used to log in to the portal, but they can not be used to sign any documents.

If the intention is to carry out the act by using remote authentication in an Estonian embassy, one of the five embassies can be selected in the self-service portal, by also indicating the desired dates. Based on the data submitted in the application the self-service portal proposes the available times that suit both the notary and the embassy. The times are proposed in accordance with the time zone in which the embassy is located.

Additional info

Category: General
Did you find this FAQ helpful?
0
0

The registration of the activities of an unlicensed small fund manager is regulated by § 453 of the Investment Funds Act (IFS). Accordingly, in order to register the activities, the applicant must submit a written application to the Financial Supervision Authority and the following information and documents specified in IFS:

  • the contact details and articles of association or another equivalent document of the small fund manager
  • the number of funds managed and their names or business names
  • the dates on which the funds managed are set up or set up and the law under which they are set up or set up
  • information on the investment policy of the funds, including the fund’s investments and marketable instruments, trading venues, the fund’s main risks, and the composition and total value of assets under management

In addition to the above, the following must also be submitted:

  • the partnership agreement of the fund to be established and, if necessary, also the management agreement
  • rules of procedure and internal control rules which comply with the requirements provided for in § 14 of the Money Laundering and Terrorist Financing Prevention Act (RahaPTS)
  • Money risk document provided for in § 10 of the PTS
  • rules of procedure and internal control rules which comply with the conditions of § 23 of the International Sanctions Act
  • an organizational solution for the prevention of money laundering and terrorist financing, based on the principle of three internationally recognized lines of defense (including the number of employees in each line of defense)
  • legal self-analysis, taking into account the guidelines on the basic concepts of the Directive on Alternative Investment Fund Managers ESMA / 2013/611 (available on the website of the Financial Supervision Authority here: http://www.fi.ee/failid/Soovituslik_juhend_ESMA_suunise_ylevotmine_2013_611.pdf), which would indicate the . In the elements of the self-assessment, it is appropriate to refer to the partnership agreement of the proposed fund or other relevant documents from which the relevant rights or obligations of the fund, the fund manager and investors arise
  • A document certifying payment of the processing fee on the basis of subsection 457 (4) of the Financial Supervision Authority Act (payment order)
Category: General
Did you find this FAQ helpful?
0
0

If you want to live and work in Estonia, you must submit your permanent local address to the Population Register of Estonia.

You will not have access to Estonian health insurance, social support and the right to use many other public services without having your data in the register. So, when moving, always update your address in the register as well.

Things to bring when registering your place of residence:

  • residence notice (filled before or on the spot). The document is only available in Estonian, but have a look at a translated example.
  • Your personal ID or a photocopy of the ID if the documents are sent by mail.
  • A copy of a document proving your residence and the right to use these premises (your tenancy agreement, for example). If the property you register to live at belongs to many owners, you must have everyone’s consent.

If you own an Estonian ID card, you can register your place of residence online via the citizen portal eesti.ee.

Contact information of the local government units.

Read more about registering your place of residence on the website of the Estonian Ministry of the Interior.

Category: General
Did you find this FAQ helpful?
1
0

Since we offer services, not commodities, it is generally not possible. Exceptionally, for example, if a service has not yet been provided, cancellation of the order is possible.

Estonian law allows for the physical person the cancellation of the order within 14 days after the order is submitted if there is a reasonable basis and in the case of sales of goods. This requirement does not apply to the service already provided.

Note that your application must be made before the service duration has ended and you should not have unpaid bills. It is not possible to terminate the Contract prematurely.

Disputes are resolved by way of negotiations. Upon not reaching an agreement the dispute is resolved in the jurisdiction of the service provider. The litigation is based on the Estonian Law of Obligations Act (VÕS) in general and on transactions made through a computer network more narrowly ( § 62 1 ).

 

Category: General
Did you find this FAQ helpful?
0
0

You can find answers to all the most frequently asked questions about the electronic use of ID-card and mobile-ID on the id.ee webpage: feel free to use our search function! However, if your problem remains unsolved, please contact the ID Help Centre through the form here. The more precisely you describe your problem and the emergence of the situation, the more personalized assistance we can provide. All answers with easy steps and instructions that could help to resolve your problem will be sent to you in writing!

If our FAQ and overall manuals what you have been studying don’t give the solution for your problem, please contact directly the official government team.

 

 

Category: General
Did you find this FAQ helpful?
0
0

We have several payment solutions available.

Here they are:

Category: General
Did you find this FAQ helpful?
1
0

There are three main payment possibilities:

NB!

We do not have a payment link associated with a shopping cart. We use it from time to time for additional payments

Category: General
Did you find this FAQ helpful?
0
0

Smart-ID personal identification can be used today in Estonia, Latvia, and Lithuania. If you are an alien living in Estonia or you want to help an alien create an account, the options are:

Residents of Estonia, Latvia, and Lithuania (incl. People staying here on the basis of a permanent residence permit) have a residence permit card. It allows you to create a Smart-ID account exactly as you would with an ID card: just follow the on-screen instructions. Your personal identification code is written on the residence card.

If you are a non-resident, ie a person who does not have a local personal identification code, it is not possible to create a Smart-ID account in Estonia and Latvia. However, it is possible to register a Smart-ID Basic account with limited rights in Lithuania by visiting the bank branch of Medicines Bankas, don’t forget to bring your identity documents!

Category: General
Did you find this FAQ helpful?
0
0
What are they and why do I need them?

Certificate means the electronic evidence that ties a person (e.g. with their ID-card, Mobile-ID, digi-ID) to the right to perform legally binding acts (making bank transfers, signing contracts, etc.). In other words, the certificates are necessary to give us the reassurance that an activity or transaction was performed or a signature was given, etc. by the right person.

The person whose ID-card is in the reader is identified immediately when you try to initiate an activity requiring identification. For example, you log in to your bank account or launch the ID-software on your computer. However, having an ID-card is not enough to gain access: every activity that may have legal consequences for you is tied to certificates for security purposes.

Category: General
Did you find this FAQ helpful?
0
0

Payment for the service is made when it is received by us, not when it is made.

Your status changes immediately upon receipt.

Check to see if the money has ever gone out of your way.

Category: General
Did you find this FAQ helpful?
0
0

Your e-Residency digital ID card is an electronic personal identification used to securely identify yourself over the internet. Just like showing identification when completing a credit card transaction at a store, you show your digital ID for verification over the internet so companies are certain you are you.

ID card is the national technical support in Estonia. If starting to use the card online seems difficult or daunting, they are there to assist you through the process.

On their website, you can find how-to videos, support articles, step-by-step solution finders, and the contacts of the support team.

For an example of the videos, check out how to create a digitally signed document on your computer!

Category: General
Did you find this FAQ helpful?
0
0

Customer can log into the client area and pay to renew the subscription.

All payment gateway extensions can be used to process manual renewal payments. Customer can choose a different payment method for each renewal payment.

 

 

Category: General
Did you find this FAQ helpful?
0
0

1. The act to be performed by remote authentication and the corresponding time must be agreed with the notary in advance, either via the self-service of the website of notar.ee or directly.

2. To perform an act by remote authentication, the client is required to have and use a computer with a webcam and a microphone, an ID card with a card reader or Mobile-ID for digital signing.

3. Remote authentication only functions in the Google Chrome web browser, and the internet connection speed must enable video calls.

4. To perform an act, it is required to log into the self-service of the website of notar.ee.

For more detailed information about how the notarial acts can be performed by remote authentication, please visit the website of the Estonian Chamber of Notaries.

Category: General
Did you find this FAQ helpful?
0
0

If the intended activity of the company is not related to Estonia, you will not be able to open a bank account in Estonia.

This requires, for example, cooperation partners in Estonia, the partnership must also be verifiable (contracts, sales invoices, letters of confirmation), etc.

Also, to open an account with an Estonian bank, a board member of the company shall be present in the opening process.


But wait a moment, why you need a bank account in Estonia? You can open a bank account in your selected country, in your home country, or use our partners.

Just establish a company in Estonia, get your papers legislated, and open a bank account where you want and can do it.

 

Category: General
Did you find this FAQ helpful?
0
0

There are two solutions:

  1. You make an internet contract for this address yourself, pay the first month’s bill, and then terminate the contract. That’s how you will get the necessary invoice.

Cost approx. 50 EUR.

The premise is Package ONE

2. Another option is that we bill you part of the utility costs yourself, pay for it, and send the bill.

Cost 25 EUR.

The premise is Package TWO

Category: General
Did you find this FAQ helpful?
0
0

There are many solutions for this in the world, we prefer the following:

Digitally and securely sign legally binding agreements with parties in the European Union.

and Worldwide

   

 

 

Category: General
Did you find this FAQ helpful?
0
0
  • Review the eligibility requirements.
  • Fill in the application form online. Print the form and sign it after completion. The state fee is 80€ for a Type C (short stay) visa and 100€ Type D (long stay) visa.
  • Make an appointment at your nearest Estonian Embassy or Consulate to submit your application. Make sure you bring copies of any required supporting documents.
  • Applications are typically reviewed not sooner than 15 days

Application form for a visa can be pre-filled online. If the visa application is submitted to other Member State representing Estonia in issuing short-stay visas, kindly fill in the Schengen visa application form of the respective Member State.

Category: General
Did you find this FAQ helpful?
0
0

Below is a list of the most commonly used Estonian government e-services.

State Portal Log in to see and manage your personal information
Service Providers Some service providers have integrated e-Residency digital ID log in on their websites
Company Registration Portal Register your company online
e-Business Register Manage your business information
e-Financials Web-based public accounting software
e-Tax/e-Customs Submit relevant documentation to the Estonian Tax and Customs Board
e-apostille Use e-apostille when you need your company formation documents apostilled

 

Category: General
Did you find this FAQ helpful?
0
0

An e-resident is a non-resident according to Estonian tax legislation. Only income derived in Estonia is taxed in Estonia.

If there is no activity or income derived from Estonia, taxes should be paid in the country where the service is provided or activity is done or income is derived from, the pure e-residency alone does not influence the foreign or Estonian taxation.

An Estonian company established by an e-resident is an Estonian tax resident. The Estonian e-residency does not automatically exempt from taxation elsewhere.

Tax residency is the place where you actually have to pay the taxes. For example, if you are an Estonian citizen, but have lived more than 183 days per year in Finland, then you become a tax resident in Finland and have to pay the taxes there.

In general, a company’s tax residency is in the country where the company is established. So, if the company is established in Estonia, then by law the tax residency is in Estonia. There are exceptions to this rule that will change the tax residency of your company, which we will discuss later in this article.

When talking about tax residency or even e-Residency, it is important to emphasize that neither is an actual residency. So, if you receive your e-Residency card, then this doesn’t make you a resident nor a tax resident of Estonia – it is a common false perception. E-Residency is not related to visa or a resident permit and doesn’t enable you to travel to Estonia. E-Residency card is a digital identity that allows you to run a business in Estonia from the distance and fully online.

NB!

  • e-Residency will not change your personal tax residency
  • A company registered in Estonia is automatically a tax resident in Estonia
  • Your personal residency may trigger tax residency for your company in your place of residence as well
Categories: General, Taxis in Estonia
Did you find this FAQ helpful?
0
0

To explain tax residency and citizenship, we first need to consider that there are two separate parties involved: a private and a legal person. This means that your company is a legal person, and you alone are the private person.

Citizenship only applies to a private person and is determined by your passport. The tax residency on the other hand is not the same as citizenship and is determined by tax laws. The tax residency status can be in the same country as your citizenship, but it also might be different or change in time.

Categories: General, Taxis in Estonia
Did you find this FAQ helpful?
0
0

In the self-service you can:

  • Choose a notary and make an appointment
  • Initiate transactions and enter transaction details
  • Examine contracts before the transaction
  • View all your notarial transactions and invoices

You can use e-Notary in:

  • all over Estonia and in the following embassies:
  • Helsinki
  • Stockholm
  • Brussels
  • London
  • Riga

In the self-service you can:

  • Start and sell of companies shares
  • Certification of copies, printouts, signatures
  • Authentication of power of attorney
  • Apostille
  • etc.

What is the address of the e-notary?

https://iseteenindus.notar.ee

Category: General
Tags: e-Notary, Estonia
Did you find this FAQ helpful?
0
0

To provide contact person services there is a need for a licence, we have that. Virtual Office in Estonia has a licence (licence no FIU000051) to be an authorized contact person in Estonia. The licence is provided by Estonian Ministry of Economic Affairs.

Category: General
Tag: Estonia
Did you find this FAQ helpful?
0
0

We can help with official registration in the Estonian population registry if there is legal background for obtaining.

Categories: Address service, General
Did you find this FAQ helpful?
0
0

Of course.

Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid.

Also, you can log in to the customer area and close your subscription yourself.

What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end.

Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed.

Did you find this FAQ helpful?
3
0

e-Residency is a transnational digital identity available to anyone in the world interested in administering a location-independent business online. e-Residency enables to use secure and convenient digital services that facilitate credibility and trust online. Please be aware that e-Residency does not confer citizenship, tax residency, residence or right of entry to Estonia or to the European Union. It is not a visa or residence permit. The e-Resident digi-ID card is not a physical identification or a travel document, and does not display a photo. You’ll find laws and regulations concerning current application here: Identity Documents ActState Fees Act. You’ll find the terms and conditions for use of certificates of personal identification documents of the Republic of Estonia here.

    The state fee for the e-Resident’s digital ID card is 100 euros. Depending on the chosen pick-up location, additional fees apply:

  • if you choose an office in Estonia as the pick-up location there is no additional fee
  • if you choose a foreign representation of Estonia as the pick-up location you will have to pay an additional fee of 20 euros upon applying
  • if you choose Seoul, South Korea; Tokyo, Japan or San Francisco, USA as the pick-up location an additional service fee applies which is to be paid directly to the service provider upon collecting your document (more detailed information about the applicable fee of each location is displayed upon selecting a specific pick-up location)

Please be informed that the Police and Border Guard Board performs background checks on all applicants.

https://apply.gov.ee/

Categories: Background check, General
Did you find this FAQ helpful?
2
0

Package ONE (2)

It is included with your order confirmation to be automatically downloaded.

Please check your email.

Did you find this FAQ helpful?
0
0

Of course.

Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid.

Also, you can log in to the customer area and close your subscription yourself.

What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end.

Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed.

Did you find this FAQ helpful?
3
0

Package THREE (3)

As a general rule, the bank asks for a certified copy of the shareholder’s and director’s passport (beneficial owner), as well as recent proof of residence which, must be less than three months old. However, the full scope of documents depends on the bank, and on the particulars of each case. If the client goes to the bank in person to open the account, a certified copy of the passport is not required.
We will send you the additional documents necessary for opening the account by email, as an attachment, for you to sign and return to us preferably by special courier ( DHL, FedEx or Chronopost), along with the other documents mentioned above.

Disclaimer:

  • Each bank account application is subject to the bank’s mandatory due diligence requirements and duties under national and international (FATF) standards, in particular, to prevent money laundering, and nothing on this webpage shall be construed as an offer to waive such requirements and duties.
  • Banks are listed as examples only. You will need to confirm your choice of a bank after the registration of your company. You have no obligation to select a listed bank and may propose another bank of your choice. SFM is not proposing bank services. An introduction service includes the preparation of the application form and the submission of the application file. Any application is subject to the acceptance of the client by the bank.
Categories: General, Package THREE
Did you find this FAQ helpful?
0
0

It is included with your order confirmation to be automatically downloaded.

Please check your email.

Did you find this FAQ helpful?
0
0

Of course.

Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid.

Also, you can log in to the customer area and close your subscription yourself.

What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end.

Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed.

Did you find this FAQ helpful?
3
0

Package TWO (2)

It is included with your order confirmation to be automatically downloaded.

Please check your email.

Did you find this FAQ helpful?
0
0

Of course.

Just let us know via e-mail with an advance of 7 days, before the date of the subscription extension date and not having an invoice unpaid.

Also, you can log in to the customer area and close your subscription yourself.

What needs to be noticed is that the waiver does not have a retroactive effect, ie the period for which it has already been paid is valid until the end.

Also, it is very important to remember that the order ends permanently when the address and/or contact person has also been deleted from the Estonian Business Registry. Without it, the standing order is not completed.

Did you find this FAQ helpful?
3
0

Taxis in Estonia (3)

A natural person is a resident if one of the following conditions is met:

  • place of residence is in Estonia
  • stays in Estonia for at least 183 days over the course of a period of 12 consecutive calendar months. A person shall be deemed to be a resident as of the date of his or her arrival in Estonia.
  • Estonian diplomats who are in foreign service are also Estonian residents.

Taxation requirements also apply according to residency status.

Corporate tax status is determined by where the turnover is generated, where the profits are distributed, and where the employee is resident in the country.

 

Categories: General, Taxis in Estonia
Tags: Estonia, Tax
Did you find this FAQ helpful?
0
0

An e-resident is a non-resident according to Estonian tax legislation. Only income derived in Estonia is taxed in Estonia.

If there is no activity or income derived from Estonia, taxes should be paid in the country where the service is provided or activity is done or income is derived from, the pure e-residency alone does not influence the foreign or Estonian taxation.

An Estonian company established by an e-resident is an Estonian tax resident. The Estonian e-residency does not automatically exempt from taxation elsewhere.

Tax residency is the place where you actually have to pay the taxes. For example, if you are an Estonian citizen, but have lived more than 183 days per year in Finland, then you become a tax resident in Finland and have to pay the taxes there.

In general, a company’s tax residency is in the country where the company is established. So, if the company is established in Estonia, then by law the tax residency is in Estonia. There are exceptions to this rule that will change the tax residency of your company, which we will discuss later in this article.

When talking about tax residency or even e-Residency, it is important to emphasize that neither is an actual residency. So, if you receive your e-Residency card, then this doesn’t make you a resident nor a tax resident of Estonia – it is a common false perception. E-Residency is not related to visa or a resident permit and doesn’t enable you to travel to Estonia. E-Residency card is a digital identity that allows you to run a business in Estonia from the distance and fully online.

NB!

  • e-Residency will not change your personal tax residency
  • A company registered in Estonia is automatically a tax resident in Estonia
  • Your personal residency may trigger tax residency for your company in your place of residence as well
Categories: General, Taxis in Estonia
Did you find this FAQ helpful?
0
0

To explain tax residency and citizenship, we first need to consider that there are two separate parties involved: a private and a legal person. This means that your company is a legal person, and you alone are the private person.

Citizenship only applies to a private person and is determined by your passport. The tax residency on the other hand is not the same as citizenship and is determined by tax laws. The tax residency status can be in the same country as your citizenship, but it also might be different or change in time.

Categories: General, Taxis in Estonia
Did you find this FAQ helpful?
0
0

VAT number (1)

An authorization is a collection of rights within the limits of which a representative may act on behalf of the principal. It is essential for the Estonian Tax and Customs Board that the content of authorization would be understandable and the person granting the authorization and authorized person would be identifiable. An authorization may be granted orally or in written form (by a power of attorney).

The Estonian Tax and Customs Board shall accept:

  • an oral authorization – is valid on procedural acts only together with a party to the proceedings;
  • an unattested written authorization, unless the legislation states the different obligatory form of authorization;
  • an authorization attested by a notary;
  • an authorization signed digitally;
  • an authorization granted by the legal representative of a legal person personally via the e-MTA (the menu item ‘Communication’ → ‘Correspondence’);
  • an authorization confirmed by a sworn advocate.
Did you find this FAQ helpful?
0
0