Virtual Office FAQ

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Address service (3)

As a physical or juridical person, the utilization of an address is essential for various reasons.

All addresses we provide are located in real, physical premises, fully serviced business buildings in central Tallinn.

Having a reliable address—whether you are a private individual or a legal entity—is more than a formality in Estonia:

Who needs it Why it matters Typical uses
Natural persons (individuals) • Receive letters, small parcels, bank cards, and official notices.
• Fulfil the statutory requirement to state an address when founding a company (including for e-residents).
① Register a new Estonian company.
② Receive government or banking correspondence.
③ Keep personal and business mail separate.
Legal persons (companies, NGOs, partnerships) • Mandatory “registered office” for the Commercial Register.
• Boosts credibility with banks, investors, and customers.
• Ensures a fixed location for service of legal documents.
① List on the Commercial Register and invoicing documents.
② Collect licences / permits that require a local address.
③ Receive official letters, court notices, and parcels.

Compliance & risk management

  • Estonian law (Commercial Code §63) obliges every company to maintain a local address for legal notices.
  • Certain regulated activities (e.g. fintech, crypto, FTS licences) require an in-country address before an application will be processed.
  • A dedicated address helps you avoid missed deadlines, fines, or dissolved-by-court actions triggered by undelivered mail.

Professional image
Publishing a recognised business address—rather than a home or foreign location—signals permanence and transparency, especially to EU-based partners and payment providers.

Bottom line
An address is not just somewhere to “park” mail or just a mailbox; it is a legal safeguard, a credibility booster, and a practical tool for staying organised—whether you are launching your first Estonian company or scaling an established enterprise.

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Service level varies by package.

Your mail is handled primarily via Omniva.ee, with DHL arranged on request, and every forwarded item receives a tracking code that we share with you by e-mail.

  • Package ONE – Each letter is opened, scanned or re-posted as agreed, and small parcels are forwarded to your chosen address.

  • Packages TWO & THREE – A fixed quota of letters and small parcels is included at no extra charge; once that limit is reached, additional items are forwarded at the current Omniva or DHL rate.

As soon as we receive a letter or parcel, we scan or ship it according to your instructions and send you the tracking code. Before we ship anything, we confirm the exact postage cost with you.

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You can order a virtual office package in advance.

Will provide you with a genuine Estonian address for your company registration.

To register an Estonian company, you must have (i) a local legal address, and if any management board member resides outside Estonia/EEA/Switzerland, you will also need (ii) an authorised local contact person.

Package ONE provides the required Estonian address with mail-handling services.

Package TWO includes both the legal address and an authorised contact person, covering both statutory requirements in one bundle.

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Company formation (1)

You can order a virtual office package in advance.

Will provide you with a genuine Estonian address for your company registration.

To register an Estonian company, you must have (i) a local legal address, and if any management board member resides outside Estonia/EEA/Switzerland, you will also need (ii) an authorised local contact person.

Package ONE provides the required Estonian address with mail-handling services.

Package TWO includes both the legal address and an authorised contact person, covering both statutory requirements in one bundle.

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Contact person (1)

You can order a virtual office package in advance.

Will provide you with a genuine Estonian address for your company registration.

To register an Estonian company, you must have (i) a local legal address, and if any management board member resides outside Estonia/EEA/Switzerland, you will also need (ii) an authorised local contact person.

Package ONE provides the required Estonian address with mail-handling services.

Package TWO includes both the legal address and an authorised contact person, covering both statutory requirements in one bundle.

Did you find this FAQ helpful?
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Package ONE (2)

As a physical or juridical person, the utilization of an address is essential for various reasons.

All addresses we provide are located in real, physical premises, fully serviced business buildings in central Tallinn.

Having a reliable address—whether you are a private individual or a legal entity—is more than a formality in Estonia:

Who needs it Why it matters Typical uses
Natural persons (individuals) • Receive letters, small parcels, bank cards, and official notices.
• Fulfil the statutory requirement to state an address when founding a company (including for e-residents).
① Register a new Estonian company.
② Receive government or banking correspondence.
③ Keep personal and business mail separate.
Legal persons (companies, NGOs, partnerships) • Mandatory “registered office” for the Commercial Register.
• Boosts credibility with banks, investors, and customers.
• Ensures a fixed location for service of legal documents.
① List on the Commercial Register and invoicing documents.
② Collect licences / permits that require a local address.
③ Receive official letters, court notices, and parcels.

Compliance & risk management

  • Estonian law (Commercial Code §63) obliges every company to maintain a local address for legal notices.
  • Certain regulated activities (e.g. fintech, crypto, FTS licences) require an in-country address before an application will be processed.
  • A dedicated address helps you avoid missed deadlines, fines, or dissolved-by-court actions triggered by undelivered mail.

Professional image
Publishing a recognised business address—rather than a home or foreign location—signals permanence and transparency, especially to EU-based partners and payment providers.

Bottom line
An address is not just somewhere to “park” mail or just a mailbox; it is a legal safeguard, a credibility booster, and a practical tool for staying organised—whether you are launching your first Estonian company or scaling an established enterprise.

Did you find this FAQ helpful?
Thumbs Up Icon 6
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Service level varies by package.

Your mail is handled primarily via Omniva.ee, with DHL arranged on request, and every forwarded item receives a tracking code that we share with you by e-mail.

  • Package ONE – Each letter is opened, scanned or re-posted as agreed, and small parcels are forwarded to your chosen address.

  • Packages TWO & THREE – A fixed quota of letters and small parcels is included at no extra charge; once that limit is reached, additional items are forwarded at the current Omniva or DHL rate.

As soon as we receive a letter or parcel, we scan or ship it according to your instructions and send you the tracking code. Before we ship anything, we confirm the exact postage cost with you.

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Package THREE (1)

Service level varies by package.

Your mail is handled primarily via Omniva.ee, with DHL arranged on request, and every forwarded item receives a tracking code that we share with you by e-mail.

  • Package ONE – Each letter is opened, scanned or re-posted as agreed, and small parcels are forwarded to your chosen address.

  • Packages TWO & THREE – A fixed quota of letters and small parcels is included at no extra charge; once that limit is reached, additional items are forwarded at the current Omniva or DHL rate.

As soon as we receive a letter or parcel, we scan or ship it according to your instructions and send you the tracking code. Before we ship anything, we confirm the exact postage cost with you.

Did you find this FAQ helpful?
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Package TWO (1)

Service level varies by package.

Your mail is handled primarily via Omniva.ee, with DHL arranged on request, and every forwarded item receives a tracking code that we share with you by e-mail.

  • Package ONE – Each letter is opened, scanned or re-posted as agreed, and small parcels are forwarded to your chosen address.

  • Packages TWO & THREE – A fixed quota of letters and small parcels is included at no extra charge; once that limit is reached, additional items are forwarded at the current Omniva or DHL rate.

As soon as we receive a letter or parcel, we scan or ship it according to your instructions and send you the tracking code. Before we ship anything, we confirm the exact postage cost with you.

Did you find this FAQ helpful?
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