Whether you’re a startup, freelancer, or business owner, our FAQ section is designed to provide clarity and help you make informed decisions.
Here, you can:
Explore Various Topics: Browse through a wide range of frequently asked questions covering aspects such as setup, benefits, costs, and legal considerations of virtual offices.
Search by Keywords: Utilize our search function to find specific information tailored to your needs quickly and efficiently.
Accountant needs two separate sets of e‑service rights to act on behalf of your company:
Tax declarations & VAT, excise, customs, payroll – granted in the Estonian Tax and Customs Board (MTA) self‑service.
Preparation and submission of the annual report – granted in the Business Register (Rik.ee) environment.
Below you will find step‑by‑step instructions for both systems. (If you prefer a video, see the MTA walkthrough at the end of this article.)
1. Give an accountant access in the MTA self‑service
Prerequisites • The board member has an Estonian ID‑card, Mobile‑ID or e‑Residency digital ID. • You know the accountant’s Estonian personal identification code (isikukood).
Choose your company from the top‑right drop‑down menu (if you have more than one).
In the left‑hand menu click Settings → Access permissions → Access permissions of representatives → New access permission.
Enter the accountant’s personal ID‑code and (optionally) set an expiry date.
Select rights:
Package method – scroll to the bottom, press Search, tick e.g. Accountant Package (includes submission of all tax returns) and press Add.
Separate rights – open the Separate access permissions tab if you need custom scope (e.g. only VAT returns). Most useful rights are grouped under “Over‑areas”.
(Optional) To allow your accountant to manage further user rights, search for “right of the representative … to administer user rights” and add it.
Press Save. Access is active immediately.
### Troubleshooting
If the person is not found, double‑check the ID‑code or ask the accountant to log in to MTA once (this creates a user profile).
Remember to update or revoke rights if you switch service providers.
2. Authorise the accountant in the Business Register (for the annual report)
This guide is for general information only and does not constitute legal advice. Procedures may change – always refer to the latest instructions on the official websites of the MTA and the Business Register.
Estonia’s tax framework is renowned for its simplicity and growth-friendly incentives.
Zero corporate tax on retained earnings
Corporate income tax (20 % of the net amount, calculated as 20/80 on the distributed sum) is due only when you pay dividends or treat funds as non-business expenses. Profits that stay in the company can be reinvested tax-free for unlimited periods, accelerating growth and cash-flow planning.
Possibility of tax-exempt dividends in group structures
Dividends received from an Estonian or foreign subsidiary may be distributed further without additional Estonian tax if participation conditions are met. Likewise, profits allocated to a foreign permanent establishment are generally exempt.
No additional personal income tax for Estonian residents
If you are an Estonian tax resident, dividends you receive from your company are not subject to extra personal income tax, corporate tax settles the obligation. (Non-residents must follow the rules of their home country.)
Flat, transparent rates elsewhere in the system
Payroll taxes, VAT, and other levies use uniform rates with straightforward reporting, reducing compliance overhead.
Remember: The company (a legal person) and you (a natural person) are separate taxpayers. Keeping finances distinct avoids misclassification and ensures you benefit fully from Estonia’s business-friendly regime without risking penalties or double taxation abroad.
Keeping your residence information up to date in the Population Register is a legal obligation.
To register your residence in Estonia, you must submit a notice of residence to the city or rural municipality government of your place of residence. This ensures that your address is correctly recorded in the Estonian Population Register, as required by law.
You can submit your notice of residence in the following ways:
Online via the e-population register (requires Estonian ID-card, Mobile-ID, or e-Residency). You can also track the status of your submission there.
By e-mail to your local city or rural municipality government (in Tallinn, to the district government). The form must be digitally signed.
By post, including a signed notice and a copy of your ID showing your personal data.
If you have multiple permanent addresses, one must be designated as your main residence—the address with legal effect in the register. Other addresses may be submitted as additional residences, but the main one must always be accurate and up to date.
Whenever you move within Estonia, relocate abroad, or return from abroad, you are legally obligated to update your residence address in the Population Register.
Clarifying taxation rules for e-residents and Estonian companies.
According to Estonian tax law, e-residents are considered non-residents for tax purposes. This means that only income earned in Estonia is taxed in Estonia. If there is no Estonian-sourced income or activity, you must pay taxes in the country where the service is provided or the income is earned. E-Residency alone does not create tax residency—neither in Estonia nor elsewhere.
An Estonian company established by an e-resident is automatically considered an Estonian tax resident company, and subject to Estonian corporate tax rules. However, the personal tax residency of the e-resident does not change simply because they hold an e-Residency card.
It’s a common misconception that e-Residency provides residency or tax residency status—it does not. E-Residency is a digital identity, not a visa, residence permit, or travel document. It allows you to manage a company remotely, but it has no impact on where you pay personal taxes.
Keep in mind:
Your personal tax residency is determined by factors such as physical presence (e.g. more than 183 days in a country) and centre of economic or personal interests.
Your personal tax residency may also trigger permanent establishment rules, which could lead to tax obligations for your Estonian company in your country of residence.
Lead-in: E-Residency gives you access to Estonia’s digital business environment—but it has no effect on your personal or corporate tax residency, which are determined by entirely separate legal criteria.
In Estonia, dividends can only be paid out from the previous financial year’s profit, not from the current year’s income. The company must first complete and submit its annual report to confirm the available distributable profit.
Before any dividends can be paid:
The share capital must be paid in — Estonia allows companies to be founded without immediate capital contribution, but dividends can’t be distributed until this requirement is fulfilled.
The payment must be registered in the Business Register and declared to the Estonian Tax and Customs Board (ETCB).
Once registered, the capital can be used freely for business activities (e.g., expenses, salaries); it doesn’t need to sit idle in the account.
Declaring the minimum share capital (€2,500) to the ETCB also gives a future tax advantage: if the company is liquidated, this amount can be withdrawn tax-free, reducing your tax liability.
Taxation of Dividends in Estonia
The standard corporate income tax is 24% on the gross amount of dividends (calculated as 20/80 on the net payout).
If dividends are received from a subsidiary or a foreign permanent establishment, they may be exempt from Estonian tax—especially if a double taxation treaty applies.
Reduced 14% Corporate Income Tax Rate
Estonia also offers a 14% reduced corporate tax rate, but it comes with specific conditions and applies only to regular profit distributions over time:
You can start using the 14% rate from the third financial year of the company’s operations—only if dividends were paid in the second year.
In the third year, 1/3 of the previous year’s dividends can be taxed at 14%, the rest at 20%.
In the fourth year, 2/3 of previously distributed dividends (from years 2 and 3) may qualify for the reduced rate.
The remaining portion continues to be taxed at the standard 20%.
If a company uses the 14% rate, and the recipient of dividends is a private person, then an additional 7% personal income tax is withheld. This tax can usually be credited in your home country, assuming a valid tax treaty is in place and proof of payment is obtained from the ETCB.
Summary:
✅ Dividends can only be paid from previous-year profit, after the annual report is filed.
✅ Share capital must be paid in and registered before paying dividends.
✅ Always declare share capital to ETCB for tax benefits during liquidation.
Lead-in: Paying dividends in Estonia is tax-efficient, but subject to strict timing and compliance rules. If you’re considering using the reduced tax rate, we strongly recommend consulting with an accountant to ensure you meet all conditions.
MOSS (Mini One Stop Shop) is a simplified EU VAT reporting scheme designed for companies selling digital goods and services to private individuals in other EU countries.
Instead of registering for VAT in every member state where your customers are located, MOSS allows you to report and pay all cross-border VAT through the Estonian Tax and Customs Board. This applies to services such as:
Website hosting
Software downloads
Streaming or downloaded media (music, apps, videos)
Online gaming
Access to digital databases
Distance learning or digital teaching services
If your Estonian company uses MOSS, you issue invoices with your Estonian VAT number, but apply the VAT rate of the customer’s country. The Estonian tax office then redistributes the VAT to the appropriate member states on your behalf.
Key conditions and obligations:
MOSS is only available to VAT-registered companies.
You must submit a special quarterly MOSS declaration (in addition to your regular monthly VAT returns).
You are still required to file monthly VAT declarations for domestic transactions.
To stay compliant, you must have a reliable system to track your customers’ locations and apply the correct country-specific VAT rates.
Lead-in: MOSS helps VAT-registered companies save time and avoid multiple VAT registrations across the EU—but only applies to digital B2C services.
Understanding tax treaties and separate obligations.
Double taxation refers to paying the same type of tax on the same income in two different countries—a situation that often affects cross-border business owners or shareholders.
This can usually be avoided if the country where your company is established (e.g. Estonia) and the country where you personally reside have signed a Double Tax Treaty (DTT). These treaties determine which country has the right to tax specific types of income and help prevent you from being taxed twice on the same profit.
However, if no treaty exists, double taxation may apply. For instance, since Estonia does not have a tax treaty with Russia, a company or individual may end up paying tax both in Estonia and in Russia on the same income.
It’s also important to note that corporate and personal income taxes are separate:
When a company distributes dividends, corporate income tax is paid on that amount.
When a private person receives those dividends, they may also owe personal income tax—depending on their country of tax residency.
This is not considered double taxation, as it involves two different taxpayers (a legal entity and a natural person) and two different tax types.
Lead-in: Double taxation can significantly affect your company’s profits and personal income—but tax treaties between countries often provide a solution.
Estonia’s tax framework is renowned for its simplicity and growth-friendly incentives.
Zero corporate tax on retained earnings
Corporate income tax (20 % of the net amount, calculated as 20/80 on the distributed sum) is due only when you pay dividends or treat funds as non-business expenses. Profits that stay in the company can be reinvested tax-free for unlimited periods, accelerating growth and cash-flow planning.
Possibility of tax-exempt dividends in group structures
Dividends received from an Estonian or foreign subsidiary may be distributed further without additional Estonian tax if participation conditions are met. Likewise, profits allocated to a foreign permanent establishment are generally exempt.
No additional personal income tax for Estonian residents
If you are an Estonian tax resident, dividends you receive from your company are not subject to extra personal income tax, corporate tax settles the obligation. (Non-residents must follow the rules of their home country.)
Flat, transparent rates elsewhere in the system
Payroll taxes, VAT, and other levies use uniform rates with straightforward reporting, reducing compliance overhead.
Remember: The company (a legal person) and you (a natural person) are separate taxpayers. Keeping finances distinct avoids misclassification and ensures you benefit fully from Estonia’s business-friendly regime without risking penalties or double taxation abroad.
Understanding your payment options and tax obligations.
In Estonia, companies can compensate individuals in two primary ways: a regular salary or a board member’s fee. These payments are taxed differently and serve different purposes.
A regular salary is paid for active, value-creating work within the company (e.g. sales, development, marketing).
A board member’s fee is paid for fulfilling management or administrative duties.
If you are both the owner and employee of your Estonian company, you may choose to pay yourself one or the other—or a combination of both.
Taxation for Estonian tax residents
Regular salary is subject to:
24% personal income tax
33% social tax
1.6% employee unemployment insurance
0.8% employer unemployment insurance
2% mandatory pension contribution
Estonian residents are also entitled to a basic tax-free income allowance (up to €500/month), which gradually decreases as salary increases.
If you live and work in Estonia, you must pay both income and social taxes in Estonia. This gives you access to local health insurance and social benefits—which you can only receive from one country at a time.
Foreign residents and digital nomads
If the person receiving a salary is not an Estonian tax resident and does not work in Estonia, salary taxes should be paid in the country where they actually live and work.
Board member fees, however, follow different rules:
If the board member is not an Estonian tax resident, Estonia still requires 20% income tax on the board member’s fee.
Social tax is paid either in Estonia or in the board member’s country of residence—depending on where they claim social benefits.
Important note for digital nomads
If you’re a digital nomad without fixed tax residency, tax liability can become complex. You must still pay taxes somewhere. The general rule is: you should pay income and social taxes in the country where you physically stay and work. If you don’t, another country may later claim that you owe taxes under their jurisdiction.
Lead-in: In Estonia, whether you pay yourself a salary or a board member’s fee affects how—and where—your taxes are paid. Choosing the right structure depends on your residency, where you work, and which country you want to claim social benefits from.
E-residency in Estonia does not automatically mean tax residence. It only provides the opportunity to use the e-services that the Estonian state offers. Among them is the establishment of the company. If your turnover is less than EUR 40,000 per the calendar year, you don’t need to add VAT to your invoices. If the turnover is generated outside Estonia, you do not have to add VAT to your invoices if you exceed this amount. If the employees do not work in Estonia, the labour tax according to Estonian law does not have to be taken into account.
Accountant needs two separate sets of e‑service rights to act on behalf of your company:
Tax declarations & VAT, excise, customs, payroll – granted in the Estonian Tax and Customs Board (MTA) self‑service.
Preparation and submission of the annual report – granted in the Business Register (Rik.ee) environment.
Below you will find step‑by‑step instructions for both systems. (If you prefer a video, see the MTA walkthrough at the end of this article.)
1. Give an accountant access in the MTA self‑service
Prerequisites • The board member has an Estonian ID‑card, Mobile‑ID or e‑Residency digital ID. • You know the accountant’s Estonian personal identification code (isikukood).
Choose your company from the top‑right drop‑down menu (if you have more than one).
In the left‑hand menu click Settings → Access permissions → Access permissions of representatives → New access permission.
Enter the accountant’s personal ID‑code and (optionally) set an expiry date.
Select rights:
Package method – scroll to the bottom, press Search, tick e.g. Accountant Package (includes submission of all tax returns) and press Add.
Separate rights – open the Separate access permissions tab if you need custom scope (e.g. only VAT returns). Most useful rights are grouped under “Over‑areas”.
(Optional) To allow your accountant to manage further user rights, search for “right of the representative … to administer user rights” and add it.
Press Save. Access is active immediately.
### Troubleshooting
If the person is not found, double‑check the ID‑code or ask the accountant to log in to MTA once (this creates a user profile).
Remember to update or revoke rights if you switch service providers.
2. Authorise the accountant in the Business Register (for the annual report)
This guide is for general information only and does not constitute legal advice. Procedures may change – always refer to the latest instructions on the official websites of the MTA and the Business Register.
Keeping your residence information up to date in the Population Register is a legal obligation.
To register your residence in Estonia, you must submit a notice of residence to the city or rural municipality government of your place of residence. This ensures that your address is correctly recorded in the Estonian Population Register, as required by law.
You can submit your notice of residence in the following ways:
Online via the e-population register (requires Estonian ID-card, Mobile-ID, or e-Residency). You can also track the status of your submission there.
By e-mail to your local city or rural municipality government (in Tallinn, to the district government). The form must be digitally signed.
By post, including a signed notice and a copy of your ID showing your personal data.
If you have multiple permanent addresses, one must be designated as your main residence—the address with legal effect in the register. Other addresses may be submitted as additional residences, but the main one must always be accurate and up to date.
Whenever you move within Estonia, relocate abroad, or return from abroad, you are legally obligated to update your residence address in the Population Register.
Clarifying taxation rules for e-residents and Estonian companies.
According to Estonian tax law, e-residents are considered non-residents for tax purposes. This means that only income earned in Estonia is taxed in Estonia. If there is no Estonian-sourced income or activity, you must pay taxes in the country where the service is provided or the income is earned. E-Residency alone does not create tax residency—neither in Estonia nor elsewhere.
An Estonian company established by an e-resident is automatically considered an Estonian tax resident company, and subject to Estonian corporate tax rules. However, the personal tax residency of the e-resident does not change simply because they hold an e-Residency card.
It’s a common misconception that e-Residency provides residency or tax residency status—it does not. E-Residency is a digital identity, not a visa, residence permit, or travel document. It allows you to manage a company remotely, but it has no impact on where you pay personal taxes.
Keep in mind:
Your personal tax residency is determined by factors such as physical presence (e.g. more than 183 days in a country) and centre of economic or personal interests.
Your personal tax residency may also trigger permanent establishment rules, which could lead to tax obligations for your Estonian company in your country of residence.
Lead-in: E-Residency gives you access to Estonia’s digital business environment—but it has no effect on your personal or corporate tax residency, which are determined by entirely separate legal criteria.
Yes, a foreign company can register for VAT in Estonia.
To do so, the company must submit a VAT registration application along with an extract from the commercial register of its home country.
The application must include a clear explanation of the company’s business activities and their connection to Estonia—for example, the sale of goods or services in Estonia, or having a fixed establishment or taxable presence.
Documents can be submitted in one of the following ways:
By a legal representative or
By an authorised person holding a notarial power of attorney, either:
in person at the Estonian Tax and Customs Board (ETCB) service office,
by post, if the signature is notarised, or
by e-mail to emta@emta.ee with a valid digital signature (e.g. Estonian ID-card, e-Residency, Smart-ID).
Once approved, the company will receive an Estonian VAT number and must comply with local VAT rules, including invoicing, reporting, and periodic declarations.
Yes, a foreign company can register for VAT in Estonia.
To do so, the company must submit a VAT registration application along with an extract from the commercial register of its home country.
The application must include a clear explanation of the company’s business activities and their connection to Estonia—for example, the sale of goods or services in Estonia, or having a fixed establishment or taxable presence.
Documents can be submitted in one of the following ways:
By a legal representative or
By an authorised person holding a notarial power of attorney, either:
in person at the Estonian Tax and Customs Board (ETCB) service office,
by post, if the signature is notarised, or
by e-mail to emta@emta.ee with a valid digital signature (e.g. Estonian ID-card, e-Residency, Smart-ID).
Once approved, the company will receive an Estonian VAT number and must comply with local VAT rules, including invoicing, reporting, and periodic declarations.
